Administrator Coordinator [non-exempt] - HQ St. Louis, MO at Concordance
Concordance · St. Louis, United States Of America · Onsite
- Junior
- Office in St. Louis
About Concordance
Concordance’s reentry program is designed to dramatically reduce recidivism by helping individuals with justice involvement lead meaningful, abundant, and joyful lives. Our holistic, evidence-based model offers a wide range of services - therapy, case management, yoga, behavioral health and substance use recovery groups, spiritual care, life skills, medical care, education, and job readiness. Each participant is formally supported by our Care Team for a full year, ensuring stability and long-term success. Now operating in Missouri, South Carolina, and Virginia, Concordance is a national leader in compassionate, innovative reentry care.
Position Overview:
The Part Time Administrative Coordinator supports the Senior Director of Learning, Development, and Quality in advancing Concordance’s mission by ensuring smooth and efficient department operations. This role manages daily administrative tasks and communications, maintains organized records, and assists with project tracking and reporting. Through strong organization and collaboration, the Administrative Coordinator helps create a learning environment that empowers team members and ultimately strengthens outcomes for the participants Concordance serves. The Administrative Coordinator may assist with other administrative duties as needed to support Concordance.
Position Overview:
The Part Time Administrative Coordinator supports the Senior Director of Learning, Development, and Quality in advancing Concordance’s mission by ensuring smooth and efficient department operations. This role manages daily administrative tasks and communications, maintains organized records, and assists with project tracking and reporting. Through strong organization and collaboration, the Administrative Coordinator helps create a learning environment that empowers team members and ultimately strengthens outcomes for the participants Concordance serves. The Administrative Coordinator may assist with other administrative duties as needed to support Concordance.
Key Responsibilities - your role will involve:
KEY RESPONSIBILITIES:
- Provide administrative support to the Senior Director of Learning, Development, and Quality, including scheduling, correspondence, and document management.
- Coordinate department meetings, trainings, and events, ensuring materials and logistics are organized and communicated effectively.
- Maintain accurate and organized records, databases, and project documentation.
- Assist with tracking progress on department initiatives, preparing reports, and monitoring timelines and deliverables.
- Support communication and collaboration across departments to advance learning and quality improvement efforts.
- Manage routine administrative processes such as invoice tracking, supply ordering, and file maintenance.
- Contribute to a positive, mission-driven team culture that promotes learning, accountability, and organizational excellence.
- May assist with other administrative duties for Concordance as needed.
SCHEDULE:
Non-exempt part-time position, 24 hours per week, Tuesday-Thursday in the office, 8:30 a.m. to 5:00 p.m.
The right candidate will come with the following attributes, education, experience and meet the physical requirements
PERSONAL ATTRIBUTES:
- Dependable and Accountable: Follows through on commitments and takes ownership of responsibilities.
- Detail-Oriented: Approaches work with care, accuracy, and consistency.
- Proactive: Anticipates needs, takes initiative, and identifies opportunities to improve processes.
- Professional and Composed: Maintains professionalism and calm under pressure.
- Flexible and Open-Minded: Adapts easily to change and is receptive to feedback and new ideas.
- Confidentiality: Exercises sound judgment and discretion when handling sensitive or confidential information.
REQUIRED EDUCATION, LICENSURE AND EXPERIENCE:
- High School diploma: Associate’s degree preferred.
- Minimum of 3-5 years of administrative or coordination experience, preferably in a nonprofit, education, or healthcare setting.
- Experience supporting Quality Improvement, compliance, or training initiatives preferred.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) and comfortable learning new systems.
- Detail-oriented with strong follow-through and a proactive approach to problem-solving.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Commitment to Concordance’s mission, values, and trauma-informed approach.
- Associate's degree preferred
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.
- Sit, stand, and walk for a considerable amount of time throughout the day
Additional Information:
TEAM BENEFITS:
We understand the importance of work-life balance and the value of ensuring time for yourself and your family. We offer competitive pay and paid time off, a matching 401(k), and a comprehensive benefits package that includes medical, dental, and vision coverage. Additionally, we cover other benefits such as basic life insurance, AD&D, professional development opportunities, and an EAP program, which gives you quick access to a wide range of life resources.
- Competitive salary and benefits package
- Opportunities for professional development and growth
- A dynamic and supportive work environment
- Matching 401(K) program
- Generous PTO
- Health & Wellness Stipend
CONDITIONS OF EMPLOYMENT:
The offer for the right candidate is contingent upon successfully completing the following requirements:
- Passing a drug test
- Verification of employment eligibility via I-9
- Verification of employment and education
- Satisfactory completion of a background check
- Signing the team member handbook
- Declaration of no conflicts of interest
WHY JOIN CONCORDANCE:
This is an exciting opportunity to contribute to a transformative mission and make a lasting impact on the lives of justice-involved individuals. As part of the Concordance team, you'll play a crucial role in advancing our vision and shaping the future of reentry services nationwide.
