Finance and Operations Support Specialist at Northern Pennsylvania Regional College

JOB TITLE: Finance and Operations Support Specialist    

CLASSIFICATION:  Full-time, Non-exempt                                                 

PRIORITY DEADLINE:  November 5, 2025

COMPENSATION: Starting Salary $42,000.00

DEPARTMENT: Business Operations

DIVISION: Finance and Operations

REPORTS TO:  Vice President of Finance and Operations

SUPERVISES: Not applicable

MINIMUM REQUIREMENTS: 

• Associate Degree in Business Administration, financial business-related field or equivalent; and
• Two years of work experience in finance, accounting, financial services, financial institution, or business office; or
• High school diploma and four years of work experience in finance, accounting, financial services, financial institution, business office.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Finance, Accounting, Economics, or equivalent; and
• One year of work experience in finance, accounting, financial services, financial institution, or business office.

POSITION SUMMARY:  

The Finance and Operations Support Specialist provide comprehensive administrative and operational support to the Vice President of Finance and Operations (VPFO), the Student Billing function and the Directors of the Business Office, Human Resources, and Information Technology. This role plays a key part in supporting the financial and administrative functions of Northern Pennsylvania Regional College by collaborating with internal stakeholders and external partners.

ESSENTIAL FUNCTIONS:

• Demonstrate commitment to the College’s mission, values, and guiding philosophy in all aspects of work and professional conduct

• Establish and maintain effective working relationships with colleagues across the division to support collaboration, communication, and shared goals.
• Deliver administrative and operational support to the Directors of the Business Office, Human Resources, and Information Technology, as assigned by the Vice President of Finance and Operations
• Offer administrative and operational assistance to the Student Billing function, as directed by the Vice President of Finance and Operations, to ensure accurate and efficient billing processes

• Exhibit excellent time management and organizational skills, with the ability to prioritize tasks effectively in a fast-paced, multi-functional environment
• Demonstrate strong verbal and written communication skills to ensure clarity and professionalism in all interactions and documentation

• Maintain a high level of accuracy, diligence, and confidentiality in handling sensitive information and supporting core financial and administrative functions
• Proficiency with Microsoft Office and Outlook

• Support the preparation and development of budget reports by gathering data, organizing financial information, and ensuring accuracy in documentation and presentation
• Support the preparation of documentation required for the annual audit, ensuring timely, accurate, and organized submission of financial records and supporting materials
• Support student account management and communications
• Identify opportunities to improve and streamline operational efficiencies
• Organize and maintain files for business office record keeping; ensure compliance with records retention policy
• Coordinate and schedule meetings, appointments, and travel for VPFO
• Prepare agendas and provide recordkeeping for meetings
• Collaborate with other administrative assistants to carry out a variety of tasks essential to the effective operation of the College, fostering teamwork and cross-functional support

ADDITIONAL ELIGIBILITY REQUIREMENTS:

• Consistent access to a vehicle and/or reliable means to get to work on time every workday

CLEARANCE REQUIREMENTS:

Must be able to obtain the following clearances and training:

• PA Child Abuse History Clearance
• Pennsylvania Access To Criminal History Record Check
• Federal Criminal History Background Check
• Training Certificate - Mandated and Permissive Reporting in Pennsylvania

PHYSICAL REQUIREMENTS:

The physical and mental demands described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to communicate in written and spoken English
• Ability to read, comprehend, and recall instructions and guidelines
• Ability to analyze, synthesize, and evaluate information

WORKING CONDITIONS/WORK SCHEDULE:

• Office Location:  300 Second Avenue, Suite 500, Warren, Pennsylvania 16365
• Work hours:  8:30 am to 5:00 pm, Monday through Thursday and 8:30 am to 4:30 pm Friday. Occasionally work hours are adjusted to accommodate departmental needs

• Full-time employees are expected to work 37.5 hours weekly

TRAVEL REQUIREMENTS:

• Infrequent travel required

OTHER DUTIES:

• Perform other duties as assigned as appropriate to the title and as assigned that support the mission of the College
• Participate and comply with training and professional development

Northern Pennsylvania Regional College (NPRC) is an Equal Opportunity Employer. NPRC does not discriminate on the basis of race, color, religion, national origin, ancestry or place of birth, sex, gender identity or expression, perceived gender identity, sexual orientation, disability, use of a service animal due to disability, marital status, familial status, genetic information, veteran status, age, or other classification protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need.

NPRC is committed to ensuring accessibility for all applicants. If you require assistance during the application process please contact Human Resources, call - 814-230-9010 or email - [email protected].