Senior Administrative Assistant (Cleveland, OH, US, 44117) at Lincoln Electric

Purpose

Lincoln Electric is seeking a highly skilled and experienced Senior Administrative Assistant to provide comprehensive, high-level administrative support to senior leaders within the organization. This role is pivotal in fostering effective one-on-one and team collaboration, serving as a key liaison between internal stakeholders, global management teams, and external business partners.

The Senior Administrative Assistant will play a central role in coordinating outreach initiatives, managing external relations, and organizing meetings and events. Success in this position requires a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced, entrepreneurial environment.

The ideal candidate will demonstrate:

• Exceptional judgment across a variety of situations
• Strong written and verbal communication skills
• Advanced organizational and administrative capabilities
• The ability to manage multiple priorities while maintaining a realistic and professional balance

This role demands creativity, discretion, and a passion for project and event management, making it an excellent opportunity for a dynamic professional, looking to make a meaningful impact.

Job Duties and Responsibilities

• Manage highly sensitive matters with discretion and confidentiality, particularly those influencing global operations and strategic decisions.
• Conduct in-depth research and analysis to support ad-hoc initiatives and strategic projects.
• Proactively manage complex senior leaders’ calendars, resolving scheduling conflicts and ensuring alignment with business priorities.
• Oversee end-to-end planning and execution of internal and external events, including vendor coordination, presentation development, and on-site logistics.
• Oversee end-to-end planning and execution of internal and external events, including vendor coordination, presentation development, and on-site logistics.
• Arrange domestic and international travel for senior leaders, including accommodations and itineraries. Prepare and submit detailed expense reports.
• Screen and manage incoming communications, ensuring timely and accurate responses. Serve as a liaison between senior leaders and internal/external stakeholders.
• Demonstrate exceptional time management and organizational skills to meet tight deadlines in a fast-paced environment.
• Maintain responsiveness to communications outside standard business hours, ensuring continuity of executive support.
• Professionally greet and assist guests and callers, ensuring a welcoming and efficient experience.
• Anticipate senior leaders’ needs by proactively gathering, analyzing, and synthesizing information to support decision-making and conserve time.
• Assumes additional responsibilities as needed or directed in support of the Company’s 2025 Strategy.
• Manage new Vendor/Contractor setup in internal systems.
• Ordering office supplies.
• Process and track invoices to ensure accurate and timely payment.

Basic Requirements

• Associate or bachelor’s degree in business administration, office management, or a related field preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Strong problem-solving and multitasking capabilities.
• Professional demeanor and customer service orientation.
• Minimum 5 -7 years of experience with at least 2 years in a senior leader support role.

Skills / Attributes

• Advanced Microsoft office suite
• Ability to schedule and sustain potentially complex daily calendars
• Business aptitude
• Commitment to excellence - perform duties at the highest level on a consistent basis
• Excellent communicator - able to interact with people of all levels in a confident, professional manner
• Demonstrate ability and temperament to work with sensitive information
• Team player - have team-oriented experience and approach