Homeoffice Executive Assistant at Superior Court of California County of Los Angeles, CA

About the Department

The Superior Court of Los Angeles County is the largest unified trial court in the United States. The Court’s 582 judicial officers and its dedicated workforce of over 4,600 full-time employees serving across 36 facilities work purposefully and seamlessly to achieve the mission to provide equal access to justice to all of Los Angeles County. At the heart of the Los Angeles Superior Court is commitment and collaboration between team members who contribute professional skill sets and meaningful work experiences toward the goal of serving the community at large. 

Accessible career paths, a healthy work-life balance, job stability, and comprehensive total rewards including generous pay and benefits, a robust public sector pension, and Court matched 401K/457 individual savings plans, are just some of the values that the Court offers to every member of its thriving workforce. Plan your future with the Superior Court of Los Angeles County – connect with us today.

ABOUT THE POSITION

The Executive Assistant to the Chief Deputy of Operations provides high-level, confidential administrative support to the Court’s Chief Deputy of Operations. This pivotal role contributes directly to the strategic priorities and operational goals of the Operations Division, ensuring its overall efficiency and effectiveness through proactive problem-solving and organizational awareness.

This position requires exceptional judgment, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The Executive Assistant serves as a key liaison between the Chief Deputy and internal and external stakeholders, facilitates effective communication across departments and divisions, and is responsible for the timely and accurate completion of executive-level tasks and deliverables. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a collaborative and mission-driven environment.

For a detailed job description, please click here. Please note the requirements in the job description may vary from the requirements in this bulletin.

Key Responsibilities

• Manage the calendar and scheduling needs of the Chief Deputy of Operations, ensuring alignment with departmental priorities, deadlines, and executive obligations.
• Prepare, proofread, and finalize a variety of documents including reports, correspondence, meeting materials, memoranda, and presentations.
• Coordinate and track internal projects, administrative processes, and operational initiatives across departments; assist with monitoring progress and ensuring timely follow-up.
• Serve as a liaison between the Chief Deputy and internal/external stakeholders, maintaining a high level of professionalism and confidentiality in all communications.
• Review and prioritize incoming correspondence and inquiries; respond on behalf of the Chief Deputy when appropriate or route items to the correct parties.
• Organize and maintain confidential records, project files, administrative databases, and timekeeping documentation; ensure accuracy and compliance with court standards.
• Review and assign complaints in accordance with direction from the Chief Deputy; monitor and track the status of each case to ensure timely and appropriate resolution.
• Coordinate and provide administrative support for travel arrangements, including the preparation of requests, expense processing, and reimbursement submissions.
• Assist in planning and coordinating court-related programs, projects, and special events such as judicial ceremonies and internal initiatives.
• Provide backup support to other executive administrative staff as needed; contribute to the development and streamlining of administrative procedures and practices.

THIS IS A TELEWORK ELIGIBLE OPPORTUNITY

This position may be eligible for full or partial telework following an initial training period and contingent upon the needs of the Court.

SELECTION REQUIREMENTS

To qualify, you must meet one of the following options at the time of application:

OPTION I: 60 semester (90 quarter) units from an accredited college or university* and six (6) years of highly responsible** administrative support experience 

OPTION II: Seven (7) years of highly responsible** administrative support experience

*To qualify for Options that require educational credentials, you must attach the required documentation to your application. For more information, please visit the Applicant Support page.

Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio (e.g., working 20 hours per week for two months equals one month of experience). Overtime does not count toward additional credit.

DESIRABLE QUALIFICATIONS

• Exceptional organizational and time management skills; able to manage multiple priorities efficiently.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, Teams, OneNote, and SharePoint.
• Analytical and problem-solving abilities, with a demonstrated capacity to identify issues and develop innovative, technology-driven solutions.
• Experience providing executive-level support within a high-impact, organization-wide environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage sensitive and complex situations with discretion, tact, and diplomacy.

APPLICANT SUPPORT & INFORMATION

Applications must be submitted online. Before submitting your application, carefully review ALL the information detailed on our APPLICANT SUPPORT page linked HERE.

Applicants with disabilities who require reasonable accommodation to participate in the recruitment process may submit a request for accommodation to the email provided below. For additional employment information, please click HERE.

WHAT TO EXPECT AFTER APPLYING

This recruitment process will take up to 4-6 weeks to complete. We will notify you of the outcome after each step of the recruitment process, detailed below:

EVALUATION: Qualifying evaluation of education, training and experience based upon submitted application and supplemental questionnaire. 

ASSESSMENT: Applicants who best meet job-related qualifications will be invited to participate in the assessment process that may consist of any combination of written, performance, or oral appraisal to evaluate further job-related experience, knowledge, skills, and abilities.   

ELIGIBILITY: Applicants who successfully pass each (and all) recruitment steps/Applicants who best meet job-related qualifications will be placed on an eligible list which will remain active for approximately six (6) months/one (1) year and may be invited to participate in a selection interview. Other vacancies may be filled using this list.

Questions regarding this posting may be e-mailed to Melissa Robles.

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Los Angeles Superior Court is an equal opportunity employer.