Administrative Assistant at Nixon Power Services
Nixon Power Services · Brentwood, United States Of America · Onsite
- Professional
- Office in Brentwood
With 100 years of success, Nixon Power Services is the world’s largest distributor of Kohler Power generators. We operate in an environment where flexibility and a willingness to take on new responsibilities keeps things interesting! We value team members who are passionate, down to earth and have a “can do” attitude, and enjoy providing premium services to customers.
We are seeking a highly organized and proactive Administrative Assistant to provide executive-level support to multiple Vice Presidents. This role requires exceptional multitasking skills, attention to detail, and the ability to anticipate needs in a fast-paced and dynamic environment. The successful candidate will ensure smooth day-to-day operations, manage priorities, and enable the VPs to focus on strategic objectives.
What you’ll be doing:
- Executive Support
- Manage calendars, scheduling meetings across multiple time zones.
- Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
- Handle expense reports.
- Email management.
- Occasional personal support for scheduling appointments/bank/post office.
- Communication & Coordination
- Draft, edit, and proofread correspondence, presentations, and reports.
- Prioritize and manage incoming requests, ensuring timely follow-up and resolution.
- Project & Meeting Management
- Prepare agendas, materials, track action items, and deadlines.
- Support cross-functional projects.
- Organize team events, town halls, and leadership off-sites.
- Office & Operational Support
- Maintain organized systems for documents, files, and confidential information.
- Order/organize office supplies.
- Other
- Other miscellaneous organization/communication/marketing/administration items, as needed.
- Demonstrates a high level of professionalism in all interactions, maintaining integrity, discretion, and respect in the workplace.
What we’re looking for:
- 5+ years of experience in an administrative or executive assistant role, supporting senior leaders (Minimum 5 years of coordination experience and 3 years of experience supporting executive leadership).
- Experience supporting multiple executives preferred.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Zoom.
- Exceptional organizational and time-management skills with the ability to prioritize competing demands.
- Strong written and verbal communication skills.
- Discretion in handling sensitive information.
- Proven ability to work independently, exercise good judgment, and maintain a high degree of professionalism.
- Proactive and resourceful with a problem-solving mindset.
- Able to adapt quickly to changing priorities and business needs.
- Strong interpersonal skills with a collaborative approach.
- High energy, positive attitude, and a commitment to excellence.
- Conscientious.
This is a full-time role and will be reporting on-site 5 days a week to the Executive Assistant to the CEO.
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