Administrative Assistant at Air Canada

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Air Canada is Canada's largest airline, the country’s flag carrier and a founding member of Star Alliance, the world's most comprehensive air transportation network. Air Canada provides scheduled service directly to more than 180 airports in Canada, the United States and Internationally on six continents. It holds a Four-Star ranking from Skytrax. Air Canada’s Aeroplan program is Canada’s premier travel loyalty program, where members can earn or redeem points on the world’s largest airline partner network of 45 airlines, plus through an extensive range of merchandise, hotel and car rental partners. Through Air Canada Vacations, it offers more travel choices than any other Canadian tour operator to hundreds of destinations worldwide, with a wide selection of hotels, flights, cruises, day tours, and car rentals. Its freight division, Air Canada Cargo, provides air freight lift and connectivity to hundreds of destinations across six continents using Air Canada’s passenger and freighter aircraft. Air Canada’s climate-related ambition includes a long-term aspirational goal of net-zero greenhouse gas emissions by 2050.

We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that fly the flag every day, sharing the best of Canada with the world  

We are seeking a legal and administrative assistant who will support the Customer Regulatory and Resolution group within the Legal Department.

Responsibilities:

• Provide secretarial and administrative support for a number of counsels and paralegals.
• Maintain and up-date extensive filing system.
• Open, organize and maintain files and documents including computer files.
• Gathering information from various corporate systems and consolidating into Legal Department’s file system for rapid and effective retrieval.
• Maintain and coordinate efficient flow of documents, including various databanks.
• Review and monitor status of files and assist with follow-up.
• Type, format and assemble correspondence and documents for court.
• Organize and coordinate meeting/conference calls as well as travel arrangements for Counsel and Legal agents.
• Ensure follow-up on status of action items/projects.
• Coordinate and liaise with internal and external parties.
• Provide accurate document preparation support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts.
• Calculate court deadlines to ensure timely handling and preparation of relevant proceedings and insert them in the agenda of lawyers and paralegals responsible for the file.    

The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.

• Minimum of high school degree with a minimum of 3 years of secretarial work experience;
• Excellent secretarial and clerical skills;
• Excellent organizational and administrative skills;
• Excellent communication and interpersonal skills;
• Excellent attention to detail;
• Ability to build strong professional working relationships;
• Ability to work without immediate and constant supervision;
• Ability to work under pressure with speed and accuracy and establish priorities in order to meet deadlines;
• Demonstrate a high degree of tact, discretion and good judgment in recognizing scope of authority and in protecting confidential information;
• Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
• A desire and ability to continuously expand and update professional knowledge and hone training skills in order to enhance individual and team innovation and productivity;
• Proficient computer skills using Microsoft Office: Word, Outlook, PowerPoint and Excel;
• Legal background, an asset.
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment

Knowledge of the industry is an asset.  A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America. 

Conditions of Employment:

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.

Linguistic Requirements

Bilingual (English and French)

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.