Resource Development Specialist at Broward Partnership

Description

1. JOB SUMMARY

The Resource Development Specialist plays an essential role in supporting the Resource Development Department by providing high-level administrative assistance. This position supports the volunteer program that engages corporate, religious, academic community, medical, professional and individual volunteers to strengthen the organization’s mission. The Resource Development Specialist is responsible for donor database management, processing all donation information and acknowledgements, maintaining the departments’ donor records, gathering and analyzing data, preparing reports, ordering departments’ supplies, assisting with special events and projects, and maintaining files and records for department. Additionally, this position answers non-routine correspondence and assembles highly confidential and sensitive information. The Resources Development Specialist is required to interact with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.

1. ESSENTIAL DUTIES AND PRIMARY RESPONSIBILITIES
2. Enters and manages accurate and timely financial and in-kind data in the RD database. Maintains data hygiene in the donor database: duplicate cleanup, address updates, coding standards, and soft credits. 
3. Prepares financial and in-kind reports for the Chief Development Officer to present to the Board of Directors and various Board committees.
4. Processes gift acknowledgments, pledge payments, matching gifts, memorial gifts, and other contributions in the donor database. Ensures that contact notes are entered after donor meetings. 
5. Produces donor lists for mailings, emails, and appeals. Prepares LYBUNT/SYBUNT reports for major gift solicitations. 
6. In collaboration with the Chief Development Officer and Community Engagement Manager, develops strong relationships within the community to foster a positive image of BPHI such that corporations, civic groups, schools, religious organizations, and individuals will support the organization.
7. Works with the Community Engagement Manager to maintain a database of active volunteers, contributes to organizational improvement by gathering and analyzing volunteer data, preparing reports on volunteerism, and introducing process improvements throughout the reporting process.
8. Ensures special events, food, activities and other internal logistical requirements for volunteers are met and managed in a timely manner.
9. Acts as a liaison to other departments and outside agencies, including the executive staff. Handles confidential and non-routine information and explains policies when necessary .
10. Works independently and within a team on special, nonrecurring, ongoing projects.
11. Prepares and submits purchase / check / credit card requests, information technology requests, and maintenance requests.
12. Schedules and attends meetings as requested. Takes minutes, prepares the final format of minutes, and distributes. Maintains RSVP lists.
13. Clearly communicates the mission of Broward Partnership, ensuring everyone works toward the same goals.
14. Drafts written responses or replies by phone when necessary. Responds to regularly occurring requests for information.
15. Assists with special events logistics. Maintains registration spreadsheets for all events and produces printed and electronic programs and invitations. 
16. Performs other duties as assigned by the supervisor.

All job requirements listed indicate the minimum level of knowledge, skill, and or ability deemed necessary to perform the job proficiently. 

This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be responsible to perform any other job-related instructions/tasks given by their supervisor, subject to reasonable accommodations

1. AGENCY EXPECTATIONS OF EMPLOYEE
2. All employees are expected to adhere to Agency Policies and Procedures.
3. All employees are expected to dress appropriately and professionally.
4. All employees are expected to attend required and/or assigned Agency trainings.
5. All employees are expected to be courteous, polite and friendly both to our clients and to their fellow employees.
6. All employees are expected to consistently report to work on time prepared to perform the duties of their position.

Requirements

QUALIFICATIONS

Education/Experience: Bachelor's degree in Business Administration, Management or related field. At least two to four years of related experience. Experience in various aspects of fundraising and database management within a nonprofit organization; advanced knowledge of Microsoft Office products (Word, Excel, PowerPoint and Outlook) and visual content development software, such as Canva. Experience assisting executive level or senior staff preferred. Must have a valid Florida Driver’s License and ability to commute between two locations as needed.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Resource Development Specialist works in settings of BP, including offices, classrooms, group rooms as well as being involved in other areas of BP programs both on and off campus. In addition, the position is active in the community representing BPHI as situations warrant.