Supervisor, Transport Project Management, FIFA World Cup 2026 at FIFA (Fédération Internationale de Football Association)
FIFA (Fédération Internationale de Football Association) · Miami, United States Of America · Onsite
- Professional
- Office in Miami
At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.
THE POSITION
The Supervisor, Transport Project Management will help plan and deliver transport projects for the FIFA World Cup 2026. Reporting to the Manager, Transport Project Management this role coordinates multiple sub-projects to ensure on-time delivery, budget compliance, and stakeholder satisfaction, all aligned with FIFA’s transport strategy.
The main responsibilities and oversights of the Supervisor, Transport Project Management for the FIFA World Cup 26™ include:
Transportation Department Administration
The main responsibilities and oversights of the Supervisor, Transport Project Management for the FIFA World Cup 26™ include:
Transportation Department Administration
- Manage Source of Truth files for the entire department such as: the TPT/AND contact list, Miro org-charts email distribution lists, seating map.
- Manage the TPT and SharePoint pages, ensuring they are consistently updated and organized with relevant documentation and resources.
- Support the Workforce Change Management App Processes.
- Take the lead on IFES entry and management for the Transport and Arrivals and Departures teams. Adding names, flights and accommodations into the system.
- Be the key point of contact with the travel team and the accommodations team for the Transport and Arrivals and Departures travel needs.
- Manage the efficient day-to-day management of office operations, including office supplies, staff schedules, meeting organization, and compliance with office procedures.
- Support the Transport & Arrivals and Departures Team Meetings. Ensure that meetings are scheduled and rooms have been requested and secured. Record meetings and create notes to be circulated to the teams. Make sure agendas are created and updated by staff. Send reminders to staff about updating the agendas.
Project Planning:
- Assist the Manager in leading the end-to-end project management in WeTrack for transport-related initiatives, from initial planning through final execution.
- Maintain the transportation project plans, timelines, and reporting systems to ensure project goals are achieved.
Staff Onboarding
- Responsible for maintaining all on-boarding files for FIFA26 Staff, Temporary Staff, Interns, and Volunteers.
- Manages the onboarding process for all teammates within the Transport and Arrivals & Departures team.
- Coordinate with managers and senior managers on the new teammates first day of work, ensuring that desk space has been assigned and the new teammate has everything they need to succeed starting Day 1.
Stakeholder Management:
- Support the Manager in managing relationships with internal (cross-functional teams,) and external (suppliers & volunteers) stakeholders.
- Act as a primary point of contact for stakeholders, fostering collaboration to ensure successful execution of transport solutions.
Transfer of Knowledge, and Legacy Documentation:
- Prepare detailed reports, presentations, and knowledge transfer documents to capture best practices and lessons learned for future events.
- Maintain a well-organized library of operating plans and key documentation for easy access and future reference, ensuring legacy planning is supported.
Other duties as assigned to support the smooth functioning of the Event Transport and Arrivals Departures FAs.
YOUR PROFILE
ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behavior, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to do things on one’s own initiative and to influence the course of events, assume responsibilities, and achieve objectives with a minimum of supervision and control.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
Education & Qualifications
- Bachelor’s degree in Business Management, Sports Administration, Project Management, Event Management, or Engineering.
- Major Sport events experience or a combination of education and experience relating to position.
- Posses a valid driving license and passport.
Work Experience
- Experience: Minimum of two (2) years of experience in project management, transport planning, or event planning, ideally within football, sports, or major international events.
- Project Experience: Proven ability to manage at least one large-scale project or event, such as the FIFA World Cup, Olympic Games, or regional football tournaments.
- Team Management: Experience working with cross-functional teams, with the ability to support complex projects to completion within timelines.
Skills and Competencies
Administration:
Administration:
- Understanding of transport logistics, event transportation systems, and fleet management.
- Proven ability to foster a high-performing and cohesive environment.
- Skilled in motivating diverse, cross-functional teams in dynamic and high-pressure environments.
Exceptional Communication:
- Superior verbal and written communication skills, including the ability to prepare clear and concise documentation, reports, and presentations.
Organizational Agility:
- Strong organizational skills with the ability to prioritize, manage multiple complex tasks, and meet tight deadlines in a fast-paced environment.
- Exceptional attention to detail, ensuring accuracy in project planning, resource allocation, and financial management.
Critical Thinking and Problem-Solving:
- Strong critical thinking skills, with the ability to analyze challenges and develop innovative solutions under pressure.
- Proactive in identifying potential issues and implementing preventive measures to ensure seamless event operations.
Project Management Proficiency:
- Strong project management skills (e.g., PMP, PRINCE2) to ensure successful delivery of the project.
- Understanding of risk management, budgeting, and resource allocation in project environments.
- Cultural Competence and Emotional Intelligence:
- Strong intercultural sensitivity and awareness, enabling effective communication and collaboration across global teams and stakeholders.
Customer-Centric Mindset:
- Focused on delivering exceptional service to all stakeholders, ensuring a positive transport experience for event participants and attendees.
- Ability to adapt transport plans and operations to meet the evolving needs of customers and stakeholders.
High Adaptability and Flexibility:
- Ability to thrive in rapidly changing environments, with flexibility to adapt strategies and operational plans to evolving event demands and conditions.
- Comfortable working in fast-paced, ambiguous situations, while maintaining a calm and methodical approach to problem-solving.
Languages
- Fluent in English (written and spoken)
- Spanish and/or French proficiency is a plus
Technology
- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong proficiency with Outlook & Microsoft Teams
- Familiarity with project management software such as SharePoint, We Track, and Monday.com.
