Accounts Receivable Administrative Assistant I/II at City of Paso Robles, CA
City of Paso Robles, CA · Paso Robles, United States Of America · Onsite
- Junior
- Office in Paso Robles
About the Department
The City of Paso Robles, known for its unique blend of small-town charm and modern opportunity, is currently looking for a motivated and service-oriented Accounts Receivable Administrative Assistant I/II to join our Finance team in the Administrative Services Department.
This position plays a vital role in supporting a variety of financial functions and tasks, including processing and collection of the City’s Business License Tax, Transient Occupancy Tax and related assessments, Cannabis Business Tax, various billing associated with City property and services, monthly administration of the City’s purchase cards, and tracking the City’s adherence to Senate Bill 1383 regarding paper procurement. This position also presents the opportunity to cross-train in the various aspects of accounts payable, deposit preparation and reconciliations, as well as a multitude of other accounting and financial reconciliation tasks and projects.
We are seeking a detail-oriented, organized, and proactive professional with excellent communication skills and a collaborative, solution-focused mindset. The ideal candidate will take initiative while working effectively as part of our team. If you’re eager to contribute to a dynamic team and make a positive impact in serving our community with integrity and professionalism, we invite you to apply.
Administrative Assistant I: $23.11 - $29.33 per hour | $48,076.60 - $61,004.32 annually
Administrative Assistant II: $26.03 - $33.03 per hour | $54,146.56 - $68,710.46 annually
About Paso Robles
Nestled in the heart of California’s scenic Central Coast, Paso Robles—short for El Paso de Robles, or “The Pass of the Oaks”—offers a unique blend of small-town charm, natural beauty, and modern opportunity. Originally founded around its famous mineral hot springs and rich agricultural heritage, Paso Robles has grown into a dynamic and thriving community. The region enjoys a Mediterranean climate with warm, sunny days and cool evenings, ideal for both outdoor living and agricultural innovation. With its rolling hills, majestic oak trees, and panoramic vineyard views, Paso Robles provides a truly inspiring setting for work and life.
Paso Robles’ central location within San Luis Obispo County offers residents easy access to a wide array of cultural, educational, and recreational attractions. Just a short 30-minute drive south lies California Polytechnic State University, San Luis Obispo (Cal Poly), a nationally ranked institution known for its hands-on learning and innovation. This proximity fosters strong connections to cutting-edge research, continuing education, and a highly educated talent pool. To the west, scenic Highway 1 leads to the iconic Hearst Castle in San Simeon, a historic landmark that draws visitors from around the world with its stunning architecture and sweeping coastal views. Within the county, residents can also enjoy the vibrant coastal towns of Morro Bay, Cambria, and Pismo Beach, as well as the eclectic energy of downtown San Luis Obispo. From wine tasting and hiking to art galleries, surf spots, and farmers’ markets, San Luis Obispo County offers an exceptional quality of life.
Today, Paso Robles is best known as a premier wine region, home to over 200 wineries producing world-class Zinfandels, Cabernet Sauvignons, and Rhône varietals. But wine is just the beginning. The city boasts a vibrant downtown filled with boutique shopping, award-winning restaurants, and a bourgeoning local arts scene. Cultural highlights include the Paso Robles Wine Festival, California Mid-State Fair, and a variety of community events that bring residents together year-round. A wide array of housing options, good schools, a welcoming business environment, and proximity to outdoor destinations make it an ideal place to live and work. Whether you’re a young professional, a growing family, or someone looking to make a lifestyle change, the City of Paso Robles offers the perfect balance of opportunity, community, and California charm.
The Organization
The City of Paso Robles was incorporated in 1889 as a general law city and operates under the Council-Manager form of government. As of January 1, 2025, the City's population has grown to approximately 31,061, reflecting consistent growth over recent years as more residents are drawn to the City's high quality of life, strong community identity, and comprehensive municipal services.
The City is a full-service municipality, meaning it provides a wide range of essential public services directly to its residents. These include police and fire protection, emergency medical response, water and wastewater utilities, parks and recreation, planning and development services, public works, and community enrichment programs. The City is committed to delivering responsive, effective, and efficient services that enhance the well-being of its residents and support a safe, sustainable, and vibrant community.
The governing body consists of a five-member City Council: the Mayor, elected at large by the voters of the City; and four Councilmembers elected by district. Voters also elect one City Treasurer at-large. All six elected positions are non-partisan. The City Manager, appointed by the City Council, serves as the Chief Executive Officer and is authorized to appoint all non-elected employees, with the exception of the City Attorney.
The City operates with a total annual budget of $145.7 million for fiscal year 2025-26 and employs 314.44 full-time equivalent positions across the departments of Administrative Services, City Manager’s Office, Community Development, Community Services, Fire and Emergency Services, Police, Public Works, and Utilities.
Position Duties
The following duties are typical of this classification. Incumbents may not perform all of the duties set forth below and/or may be required to perform additional related duties to address City needs and changing business practices.
Administer all aspects of business licensing, including application review and processing, payment processing, license issuance, annual renewals, and delinquency follow-up.
Process and reconcile all Transient Occupancy Tax (TOT) payments, maintain related records, and manage all correspondence with lodging operators.
Process billing for City-provided services and property, including facility and property leases, various Airport operations, staff support, and special event reimbursements; while ensuring timely invoicing, accurate recording, and resolution of discrepancies.
Collaborate with City departments to ensure accurate billing, timely revenue recognition, and consistent financial reporting.
Maintain accounts receivable and related financial records in compliance with the City’s records retention policies and applicable regulations.
Assist with daily cash receipting, deposits, and reconciliation in coordination with Finance staff.
Accept, review, and process monthly City credit card statements and accompanying receipts; verify compliance with City purchasing policies.
Oversee the City’s Senate Bill 1383 paper procurement tracking and reporting.
Support month-end and year-end closing activities, including preparation of schedules and documentation for audit purposes.
Participate in process improvement initiatives to enhance efficiency and accuracy within the Finance division.
Provide exceptional customer service to both internal and external stakeholders, responding to inquiries in a courteous and professional manner.
Minimum Qualifications
Knowledge of:
Principles and practices of financial recordkeeping, billing, accounts receivable, and basic budgetary procedures.
General business and accounting practices, procedures, and terminology used in a municipal environment.
Standard office administrative and clerical methods, including filing, recordkeeping, and data entry.
Records management principles and practices, including retention and retrieval requirements.
Modern computer applications and software related to the work, including Microsoft Word, Excel, Outlook, and Adobe.
Business correspondence and report writing, including proper formatting, tone, and document presentation.
Basic mathematics and statistical techniques used in accounting and financial analysis.
Correct English usage, grammar, spelling, punctuation, and proofreading techniques.
Methods and techniques for delivering excellent customer service and maintaining effective working relationships with the public and City staff.
Ability to:
Perform detailed office and administrative support accurately and independently, consistently meeting deadlines.
Analyze, interpret, and reconcile records and financial information to ensure accuracy and completeness.
Interpret, apply, and explain City regulations, policies, and procedures, making sound decisions as appropriate.
Assist in policy-related decisions, addressing both routine and non-routine issues with judgment and consistency.
Learn and utilize specialized software as implemented to support department operations.
Prioritize tasks, manage multiple assignments, adapt to changing priorities, and follow up on work with minimal supervision.
Establish and maintain effective, cooperative working relationships with colleagues, management, and the public.
Prepare correspondence and other materials with accuracy, proper formatting, compliance with City policies, and correct English usage.
Exercise sound judgment when interacting with the public and responding to requests for information.
Contribute to a positive work environment by actively participating in problem-solving and offering constructive solutions.
Demonstrate initiative while adhering to established guidelines, procedures, and professional standards.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and:
- Administrative Assistant I: One year of office administrative support or records management experience.
- Administrative Assistant II: Three years of responsible office administrative and/or secretarial experience.
Highly desirable qualifications include Spanish language skills, two years of college (preferably with courses in business practices such as accounting, billing, accounts payable, customer service, or cashiering), experience interacting with the public, experience in a public agency setting, and strong computer skills.
Licenses and Certifications:
Possession of a valid California Class C driver license and a satisfactory driving record.
Distinguishing Characteristics
Administrative Assistant I is the entry-level in this class series. Initially under close supervision, incumbents perform routine reception, office, and records management work that does not require previous specialized experience. As experience is gained, assignments become broader in scope, more varied, and are performed with greater independence. Incumbents may advance to the higher level after gaining the knowledge, skills, and experience, and demonstrating the ability to perform the work of the higher-level class.
Administrative Assistant II is the experienced journey-level in this class series capable of performing a wide variety of work that requires the frequent use of tact, discretion, and independent judgment as well as knowledge of departmental and City activities.
Advancement Criteria:
An Administrative Assistant I who meets the criteria to advance to Administrative Assistant II must have served a minimum of 6 months satisfactory performance at their current wage step prior to reclassification.
Other Qualifications
Applications received by the filing date will be reviewed for accuracy, completeness and job related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral, and/or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge.
Appointment is subject to successfully passing a pre-employment background and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record. The City of Paso Robles participates in E-Verify (more information can be found at www.PRCity.com/HR). Following appointment, a twelve-month probationary period may be required as the final phase of the appointment process.
The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process, please contact Human Resources at (805) 237-3962, or by email at [email protected].
The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The provisions of this bulletin do not constitute a contract.
