Temporary Administrative Assistant I/II at City of Paso Robles, CA
City of Paso Robles, CA · Paso Robles, United States Of America · Onsite
- Junior
- Office in Paso Robles
About the Department
The City is seeking a temporary Administrative Assistant to perform a wide variety of administrative and front desk customer service functions for the Community Development Department. The exact duration of this assignment is unknown.
Schedule: Monday through Friday from 8:00AM to 5:00PM
This position is being filled through the staffing agencies listed below. Incumbents will not be directly employed by City of Paso Robles. Please send inquiries/resumes directly to:
Position Duties
- Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
- Arrange meetings, schedule appointments, and transmit information to applicable parties
- Answer and direct public inquiries, taking messages and providing information as needed
- Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and a professional tone
- Assist with permit processing and tracking
- Conduct necessary research to respond to public records requests
- Scan physical documents and convert them into digital formats
- Perform light bookkeeping duties and process payments, invoices, and daily deposits
- Assist with public noticing and agenda posting
- Assist public with the online permit portal, City website, and basic inquiries
- Assist with projects, research, or tasks under the general direction of higher-level staff
Minimum Qualifications
Knowledge of:
- Standard office administrative practices and procedures, including the use of standard office equipment
- Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials
- English usage, spelling, grammar, and punctuation
- Work related computer applications for word processing, database and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat
- Records management principles and practices
- Business arithmetic and basic statistical techniques
- Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
Ability to:
- Perform detailed office support work accurately and independently within deadlines
- Learn to use specialized software as implemented
- Establish and maintain effective and cooperative working relationships
- Use good judgment in dealing with the public and responding to requests for information
- Handle a variety of activities simultaneously
- Use initiative while working within established guidelines and procedures
Any combination of training and experience, which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of office administrative support or records management experience.
Customer service experience is required.
