Program Manager, Alumni Engagement at Oregon Health & Science University Foundation
Oregon Health & Science University Foundation · Portland, United States Of America · Hybrid
- Professional
- Office in Portland
Priority Application Deadline
October 15, 2025
FLSA Status
Exempt
Starting Salary
Step 1: $66,164 - $79,397
Work Location
Hybrid
About the Position
The Program Manager, Alumni Engagement supports the mission of the OHSU Foundation by building and strengthening connections between OHSU alumni, students, and the broader university community. This position manages programs, events, and digital platforms designed to foster alumni engagement, provide meaningful volunteer and experiential opportunities, and enhance affinity for OHSU. The Program Manager serves as the subject matter expert and primary administrator of the OHSU Greenhouse platform (an online mentoring community between alumni and students), collaborates across teams to execute signature alumni programs, and provides key operational and communications support to ensure alumni remain informed, connected, and engaged.
What You’ll Be Doing
Program and Volunteer Management
- Serve as sole administrator and content manager of the OHSU Greenhouse platform, including backend maintenance, data analytics, user support, and being the vendor liaison
Collaborate with colleagues on the OHSU Greenhouse content planning and creation, executive presentations, and University integration
- Coordinate OHSU Greenhouse strategy and execution with appropriate staff from Provost’s office
Partner with alumni communications colleagues on campaigns and initiatives leveraging Greenhouse
- Provide training and guidance to students, staff, and alumni on alumni engagement platforms and resources
Track alumni engagement metrics on the platform, providing regular reports to supervisor
- Facilitate guided mentor programs between students and alumni
Experiential Engagement and Communication
Assist with event logistics including packing and printing
Assist with planning, staffing, and execution of Alumni Reunion Weekend and other signature programs
Lead alumni participation in student milestone events (e.g., Match Day, Convocation, SON Alumni Career Panels)
Independently manage logistics for select alumni events and represent the alumni team at cross-campus initiatives
Administrative Responsibilities
- Process invoices and assist with budget coding
Manage in-office alumni storage closet, merchandise, event supplies and oversee inventory
- Monitor and manage the alumni email inbox, responding to inquiries and triaging to appropriate team members
Collaborate with Data Coordinators to ensure accurate alumni information entry and reporting in CRM
- Provide direct alumni support for Email for Life accounts, transcript and certificate verification, continuing education resources, and philanthropy inquiries
Who You Are
Strong project management and organizational skills; ability to manage multiple priorities and deliver results
Exceptional interpersonal and communication skills, with the ability to collaborate across diverse stakeholders including alumni, faculty, students, and staff
Demonstrated ability to build strong relationships and engage volunteers in meaningful ways
- Solutions-oriented with a high degree of initiative and ownership of programs and outcomes
Demonstrated expertise with alumni engagement platforms, CRMs, and event management
Culturally responsive, inclusive, and committed to advancing OHSU’s values of diversity, equity, inclusion, and belonging
Proficiency with Microsoft Office Suite; experience with CRM platforms such as Salesforce or Raiser’s Edge preferred
Required Experience
3+ years of experience in alumni relations, volunteer management, event management, or a related field
Experience managing digital engagement platforms or online communities
Proven ability to independently manage projects from conception to execution
Preferred Experience
Prior higher education, nonprofit, or foundation experience
Experience presenting to groups and representing an organization in cross-functional settings
We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.
Working Conditions
- Occasional evening and weekend hours required for events
- Ability to lift and transport boxes or materials weighing up to 40 lbs
- Local travel required; must possess a valid driver’s license and reliable transportation
Pay
Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
Benefits
The OHSU Foundation also offers an exceptional benefits package including:
- Comprehensive medical and dental insurance.
- Pension program (The Foundation contributes 12% of your annual salary to a pension);
- 22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;
- Professional development dollars for each employee;
- Hybrid work allowance and much more!
Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.
Our Core Values
If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.
The OHSU Foundation is an Equal Opportunity Employer
The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.
The OHSU Foundation, as required by law, is making available a copy of Employee Rights and Responsibilities under the Family and Medical Leave Act.
The OHSU Foundation participates in E-Verify. By law we are required to make available the Notice of E-Verify Participation and the Right to Work.
