Lease Administrator at Commercial Real Estate Company

Responsible for day-to-day lease compliance and administration functions for portfolio of company-owned and third party assets.

PRINCIPAL JOB ACTIVITIES:

• Daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners.
• Preparation of lease summaries, abstracts, commencement date agreements and similar documents.
• Monitoring and coordination of landlord and tenant lease compliance.
• Review leases and related documents.
• Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed.
• Assist with resolution of tenant issues, including, but not limited to, audit and billing disputes, tenant A/R issues and tenant lease compliance failures, with property management, property accounting, legal and leasing teams, as requested.
• Preparation and distribution of SNDAs and estoppel certificates.
• Receipt, review, processing and resolution of tenant requests, notices, inquiries and correspondence.
• Preparation and transmittal of landlord notices, correspondence, inquiries.
• Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination.
• Coordination of tenant account set-up and modification in accounting and legal systems.
• Status monitoring and reporting for all pending lease transactions.
• Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co-tenancy compliance, kick-out status.
• Assist in due diligence and other special projects, as assigned.
• Prepare accurate and complete reports, monthly, quarterly, annually, and as otherwise requested.
• Update and maintain lease files and tenant records.
• Coordination of square footage information and certification with construction and accounting departments.
• Reconciliation of square footages, postal addresses, suite and space information.
• Enter tenant insurance requirements from leases into certificate monitoring software.
• Monitor and track exclusives and prohibited uses set out in leases.

REQUIREMENTS:

• Prefer 2+ years’ experience in lease administration for a commercial real estate development company or 2+ years as a paralegal with real estate exposure
• Strong service orientation – ability to interface with all business groups
• Detail oriented with strong organizational skills
• Excellent written and oral communication skills
• Ability to effectively handle multiple tasks simultaneously
• Manage time effectively in order to accomplish goals
• Exhibit high motivation and a willingness to do whatever it takes to get the job done
• Proficient in Microsoft Word, Excel and Outlook