High Lantern Group - Administrative Coordinator at Council Advisors

High Lantern Group

Administrative Coordinator – NYC or DC Office

High Lantern Group (HLG) is a strategic positioning and reputation management consultancy focused on developing early-stage strategy and communications for some of the most iconic brands and dozens of notable public and private organizations.

HLG is looking to hire an Administrative Coordinator to join our fast-paced team, with a particular focus on supporting the Global Coalition on Aging, which HLG conceived, created, and manages. GCOA is the world’s leading business voice on aging policy and strategy, with a broad-based global agenda. This is an opportunity to work alongside smart and dedicated individuals who inspire and push each other to achieve their best work, and to contribute to a culture of excellence and high performance.

The Administrative Coordinator will engage in a range of administrative and consulting work in the fields of strategic communications, public affairs, public policy, and business strategy, as well as provide critical administrative support.

Responsibilities

• Conducting market and public policy-related research
• Constructing reports and presentations for internal and client delivery
• Drafting client deliverables and other collateral, including fact sheets, messaging documents, blogs, op-eds, newsletters, and press releases
• Identifying key influencers on relevant issues and important forums where client topics are debated and discussed
• Developing client proposals and engagement strategies
• Maintaining client information databases
• Handling meeting and event management, both inside and outside the office, including RSVP lists, external venue identification, catering coordination and meeting set-up
• Supporting client needs through excellent interpersonal and communications skills
• Assisting with client administration and support, as needed
• Providing high-level administrative support
  • Providing exceptional organizational support to the NYC-based Managing Partner, including calendar and contact management and coordination of global and domestic speaking engagements, presentations, meetings, and travel
  • Managing, vetting, prioritizing and planning for Managing Partner’s meetings, conferences, speaking engagements and business trips, including creating detailed logistical briefs and other preparation materials
  • Coordinating and synchronizing office-wide calendar
  • Coordinating general HLG office administration with Council Advisors office manager

Experience and Attributes

• Motivated self-starter with experience or interest in strategic communications, business, politics, and public policy
• BA with relevant professional work experience
• Excellent writing, research, and communication skills
• Strong attention to detail and the capacity to balance multiple responsibilities in a fast-paced environment
• The ability to work both independently and as part of a team
• Strong professional presence
• High-energy, resourceful, and solutions-oriented
• Fluent in Microsoft Office (Outlook, PowerPoint, Excel, and Word), Salesforce, and Google Drive
• Experience with spreadsheets and other data farming techniques
• Ability to manage multiple tasks and professional services work schedule, which often includes off-hours

We will accept applications until the position is filled. Finalists for position will be asked to complete a writing test. Compensation commensurate with experience.

About High Lantern Group

High Lantern Group works with clients at the intersection of business strategy, communications, and marketing to enhance reputation and create value. With offices in Atlanta, New York, Philadelphia, and Washington D.C., High Lantern Group has developed a strong base of existing clients that includes many of the most prominent brands, organizations and individuals.

The High Lantern Group team is differentiated by:

• High performers who are committed to excellence;
• Many decades of combined experience at the highest levels of corporate communications, marketing, and business strategy;
• An emphasis on strategy, but differentiated by execution.

High Lantern Group provides a competitive salary range for our open requisitions. Actual salary is influenced by a wide array of factors including but not limited to skill set, experience, training, education, and other business and organizational needs. The range of starting annual salary for this role is $55,000 - $65,000. Decisions will be determined on a case-by-case basis.

In addition to the base salary, this position is eligible for performance-based incentives and a competitive benefits package.

High Lantern Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HLG complies with all applicable state and local laws governing nondiscrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.

High Lantern Group recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to HLG or any employee or owner of HLG without a pre-existing agreement signed by both parties covering the submission with be considered HLG’s property and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited, and unapproved submittals and referrals will be considered HLG's property and free of fees.