Assists the Accounts Payable Manager and the Assistant Controller in the Finance Department by formulating daily cash flow reports, preparing monthly spreadsheet reports, following up with various banks on company accounts, maintaining Letter of Credit files. Record daily foreign currency rates and prepare monthly report. Maintain confidentiality and discretion regarding all proprietary situations and documentation.
1. Perform all assistant duties for the Accounts Payable Manager and Assistant Controller.
2. Make payment of vendor invoices within terms and cash discount dates.
3. Coordinate printing of all accounts payable reports.
4. Receive and process invoices from vendors and suppliers, verify and confirm validity of invoices and audit for use tax due. Distribute invoice totals to assigned general ledger accounts.
5. Work with other departments to ensure their timely approval of their invoices.
6. File accounts payable vouchers.
7. Accumulate and formulate daily cash flow report providing the Accounts Payable Manager and Assistant Controller with vital information for cash forecasts and information on daily bank balances. Prepare a monthly view of bank activity.
8. Record daily foreign currency rates. Calculate and prepare Foreign Currency Exchange Rate report distributed monthly to management.
9. Follow-up on critical bank communications concerning wire transfers, Letters of Credit, etc.
10. Reconcile controlled disbursement monthly statement to the daily cash records to ensure no errors were made on transfers either by Browning or the banks. Reconcile controlled disbursement account to general ledger.
11. Prepare all forms of information that concern corporate resolutions, bank signatories, funds transfer agreements, etc.
Qualifications
One year certificate from college or technical school; and/or one to two years related experience and/or training; or equivalent combination of education and experience.
Proficient in Microsoft Office (Outlook, Word, Excel).
Experience with Paradox, On Base, Hubble
