Accounts Receivable Specialist at GD Roberts & Co Inc

Description

Job Title: Accounts Receivable Specialist   Prepared By: Heidi Drebenstedt

Department: Accounting Approved By: Scott Miller

Reports To: Controller

Summary: Key position in maintaining Accounts Receivable information including Customer Master List and Customer Accounts Receivable ledgers using customer work orders, generating invoices, distributing invoices to customers, posting customer payments by recording check and credit card transactions and reconciling discrepancies, generating customer statements on a regular basis with additional follow-up communications. 

Essential Duties and Responsibilities: This list of duties is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary.

1. Maintain the company’s Customer Master List recording accurate customer information      into software. 
2. Generate and distribute customer statements and invoices with  follow-up communications as needed. 
3. Post and Apply payments by recording ACH, credit card and check transactions. 
4. Review Accounts Receiving Aging reports on a regular  schedule. Review reports for accuracy.
5. Prepare Excel file downloads from ERP System and format Excel  files for presentation to Leadership Team.
6. Greet  Customers/visitors at front counter.
7. Answer phones 
8. Sort and distribute mail and other packages.
9. Adhere to business management system (BMS), as applicable
10. Assist with other office duties as assigned.

Qualifications:

• High School Diploma with 3-5 years of proven experience
• Associate’s Degree in Accounting preferred
• Excellent communication skills
• Working knowledge of office equipment
• Intermediate to advanced understanding of  Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Ability to utilize reports, spreadsheets, and databases with use of a computer.
• Strong organizational skills with an attention to detail.
• Problem-solving abilities

Physical Demands: While performing the duties of this job, the employee is regularly required to sit and use hands. The employee is frequently required to talk or listen. The employee is occasionally required to stand, walk, stoop, or bend. The employee must occasionally lift and/or move up to 10 pounds.

The above statements reflect the general details necessary to describe the principal functions of the occupation and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.