Part-Time Administrative Assistant at Evangel University

Administrative Assistant for 

Graduate/School District Partnerships Education Department Programs [PART-TIME]

JOB TITLE:  Administrative Assistant for Graduate/School District Partnerships Education Department Programs [PART-TIME]

DEPARTMENT: Education Department

CLASSIFICATION:   12 months; Part-Time at 20 hours/week

JOB SUMMARY:  The Administrative Assistant for Graduate/School District Partnerships Education Department Programs is primarily responsible for completing administrative tasks related to the Master of Education graduate programs (Educational Leadership, Literacy, and Curriculum & Instruction Leadership) and the School District Partnerships' Master of Education graduate programs offered through the Education Department.  This Administrative Assistant reports to the Chair of the Education Department and directly serves the Graduate/School District Partnerships Program Coordinator, along with assisting the program coordinators for each Graduate program.

JOB RESPONSIBILITIES:  

• Assist in tracking graduate students through the School District Partnership program:
  1. Entering schedules
  2. Managing and updating forms as needed
• Provide support to Graduate Program Coordinators and the School District Partnership Program Coordinator in planning and hosting events
• Assist and participate in Homecoming Awards and Baccalaureate/Commencement planning and events
• Create and maintain a communication plan between program coordinators and current students
• Order textbooks and assist with bookstore orders
• Provide customer support to all graduate education students, including School District Partnerships' administrators, students, and adjuncts:
  1. Assist in enrollment of School District Partnership students
  2. Notify IT of adjuncts for future semesters
  3. List available courses and instructor information in CAMs each semester/term
  4. Assist with Course Commons issues and make referrals to Digital Learning
  5. Assist with IT/Email issues and make referrals to IT
• Review ADP for new adjunct applications to complete and submit the required paperwork to begin the hiring and onboarding process
• Provide support to manage and maintain the graduate program department budget
• Graduate program debit card
  1. Secure and assign card as needed
  2. Maintain documentation and reconcile all transactions as scheduled
• Maintain a variety of documents, files, and records
• Assist with scheduling program courses, instructor assignments, and workload reports
• Collaborate with Education Department Chair and Graduate Program Coordinators to finalize and submit each semester’s course schedule and applicable course fees
• Plan, schedule, purchase supplies for, and organize all graduate/school district partnerships' program events, including any needed reservations, food service, gift cards, designing of gift baskets, awards, or other approved items
• Order and maintain School District Partnership promotional items and materials
• Order and maintain Graduate/School District Partnership Programs supplies
• Other duties as assigned

QUALIFICATIONS:   

• Strong interpersonal and collaboration skills
• Strong written communication and editing skills
• Knowledge of Evangel University Graduate Education/School District Partnership programs
• Secure technology skills for online information management, including but not limited to Microsoft Office, Outlook, Teams, Excel, Google Suite, Course Commons (Canvas), and CAMs (EU information management system) 
• Ability to adjust to and create new ideas to increase efficiency and accuracy
• Ability to manage time, space, and supplies to support the department's efficient functioning
• Enthusiasm for collaborating with faculty, program coordinators, and department staff

EXPERIENCE:

• Experience in K-12 or higher education preferred
• Proficiency with current technology

OFFICE TOOLS USE: