Office Coordinator 2 at RH2 Engineering

Office Coordinator 2

RH2 is currently seeking an Office Coordinator 2 in our Tacoma  location.  This position combines office and administrative support to ensure RH2’s Tacoma office is operational and the professional staff receive project support.

With your skills you will:

• Perform intermediate office tasks such as routing phone calls, processes incoming/outgoing mail, schedule meetings in MS Outlook, setup meetings in conference rooms, maintain office and kitchen supplies, and responsible for overall office organization.
• Coordinate the preparation of client and subconsultant contracts using the established contract review process. Track document status, ensures Director review, and obtains signatures by the deadline assigned.
• Assist Project Managers and professional staff with the preparation of letters, memoranda, reports, specifications, and other technical-related documents from rough drafts to final product following internal procedures. Prepares material for distribution as instructed.
• Maintain network and paper copies of project files. Prepare files for archiving or destruction following internal processes.
• Assist with other Administration responsibilities in other offices when time and workloads allow. Conduct research on various topics, as assigned.
• Participate in special assignments and/or on the social committee. Coordinate office social events including setup and breakdown.
• Other duties and responsibilities as assigned.

What you’ll bring:

• Associate’s degree required, Bachelor’s degree preferred
• 5-10 years of administrative responsibilities in a professional office setting
• Microsoft Office Suite including Outlook, Excel, Teams, and Word, as well as Adobe proficiency at an intermediate skill level.
• Experience in preparing, editing, and formatting documents in Word and Excel.
• Excellent communication skills, both verbal and written.
• Interpersonal skills to communicate to managers, clients, technical professionals, and peers.
• Strong time management skills and ability to prioritize tasks with changing priorities and competing deadlines.
• Strong organizational skills with the ability to track completion status.
• Ability to work in a distributed work environment where other key members may be located other offices.

Physical Requirements:

This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to:

• Sit or stand at a desk for several hours to perform work in an office setting.
• Ability to Lift 20 lbs. with or without accommodations.

Compensation counts:

RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees’ contributions throughout their career with the company. Individual base compensation will vary within the following range based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees’ work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week.

Office Coordinator 2 (5-10 years of related experience): $32.00-$36.00/hour

Benefits you’ll enjoy:

Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.

Rest & Recover – Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit.

Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.

Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.

Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.

RH2 is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, or any other characteristic protected by law. RH2 will consider qualified applicants with criminal histories for employment in a manner consistent with all federal, state, and local ordinances.

Applicants requiring special assistance and/or people with disabilities can contact Human Resources.