2025-2026 PAYROLL SPECIALIST at Atlanta Public Schools
Atlanta Public Schools · Atlanta, United States Of America · Onsite
- Professional
- Office in Atlanta
- Position Type:
DISTRICT SUPPORT/SPECIALIST - Date Posted:
9/19/2025 - Location:
Finance Division Additional Information: Show/Hide - Coordinates and reconciles leave time accrual in Lawson and time and attendance in Kronos.
- Communicates with Internal and external customers with calculations, verifications, and reconciliations with salaries to ensure timely and accurate payments are provided. (retro payments, overpayments, salary recalculations, suspensions, bereavement, summer salary, and change of attendance processes i.e., reports, documentation, and any relevant information requested.)
- Responsible for the calculations of various wage deductions and answers to garnishments, studentloans, tax levy, child support, wage assignments, bankruptcy, etc.
- Works with Legal, Human Resources, Accounts Payable, and various worksites.
- Assists in the development of in-service payroll training and materials within the district.
- Maintains and updates departmental procedure manuals for internal and external customers.
- Reconciles and verifies W-2 information and generates duplicate W-2’s as necessary.
- Makes recommendations or decisions which usually affect the entire department.
- Routine: Limited opportunity for independent judgment.
- Requires regular contact within department.
- Professional customer service skills and strong verbal and written communication skills
- Has responsibility or authority which is limited to the direction of temporary workers or trainees.
- Comprehensive knowledge of computer-based applications, i.e. Word, Excel, PowerPoint, Visio, Outlook, etc.
- High school diploma
- Additional training and/or college preferred.
- N/A
- 2 years of payroll or accounting experience with knowledge of payroll processing and balancing.
- Experience with Lawson, Kronos, and mapping & uploading spreadsheets a plus.
| 2025-2026 PAYROLL SPECIALIST | JobID: 3705 |
POSITION SUMMARY
The Payroll Specialist is responsible for the processing of payroll data inclusive of leave reconciliation, time entry, retroactive payment calculations, overtime calculation, and wage deductions relating to garnishments, student loans, bankruptcy and payroll adjustments to insure proper payment to employees. Provides training to principals/budgets center managers, timekeepers to ensure a more efficient process. Provides administrative leadership to ensure all transactions relating to payroll are in compliance with APS policies and procedures. Solid communication, analytical and problem solving skills; detailed oriented, team player, and customer focused. The position reports to the Payroll Supervisor.
ESSENTIAL DUTIES
KNOWLEDGE, SKILLS & ABILITIES
MINIMUM REQUIREMENTS
EDUCATION:
CERTIFICATION/LICENSE:
WORK EXPERIENCE:
COMPENSATION
Salary Grade: 126
Salary Range:APS Salary Schedule (All Positions)
Work Year: ANNUAL (252-DAY)
PHYSICAL ABILITIES AND WORKING CONDITIONS
The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.
Vision: Ability to read small print and view a computer screen for prolonged periods. Requires good near or distant vision. Requires distinguishing colors and/or depth perception to judge distances.
Hearing: Ability to tolerate exposure to noisy conditions
Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.
Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
Strength: Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, gripping, feeling, seeing/observing and carrying. Must exert over 100 pounds of force occasionally, over 50 pounds of force frequently, and/or over 20 pounds of force constantly to move objects.
Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; Regular exposure to weather, including heat, cold, dampness, and/or humidity.
Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress
Additional Work Conditions & Physical Abilities: Will require travel to multiple sites. Extended hours may be required depending on each situation. Must understand and have full knowledge of the occupational hazards in using power tools and equipment and of necessary safety precautions. Requires extensive safety training and/or protective devices.
The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working
conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.
Additional benefits
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