Scarsdale High School is seeking a dependable, organized, and customer-service–oriented General Office Clerk to join our main office team. This individual will play a vital role as the first point of contact for students, parents, teachers, and community members, while also supporting the daily operations of the school office..
Responsibilities include:
Respond to parent, student, teacher, and public inquiries via phone and email
Record students attendance in infinite campus and create reports when necessary
Provide information and assistance regarding attendance, school policies, and general inquiries
Sort and distribute incoming mail and packages (interoffice, USPS, UPS, FedEx, newspapers, etc.)
Prepare outgoing mail and coordinate with couriers for pickups
Assist with event setup, copying, handbook and student ID distribution, and graduation-related tasks
This is a Competitive Class Civil Service position. All candidates MUST hold permanent status in the title of Clerk, or be reachable on the current Westchester County Civil Service list for the title.
Position Purpose Under the direct supervision of the Assistant Principal, the General Office Clerk supports the smooth functioning of the front office. This includes serving as a first point of contact for parents, students, staff, and the public; answering phones and emails; and performing a variety of clerical and organizational tasks to support school operations.
Essential Job Functions
Responds to phone calls, emails, and in-person inquiries, providing accurate information and assistance to parents, students, faculty, and staff.
Records student attendance in Infinite Campus and generates attendance reports as needed.
Prepares, copies, and distributes documents, reports, and other materials for administrative and instructional staff.
Maintains organized files, records, and documents for easy retrieval and reference.
Maintains office supply inventory to ensure needed materials are readily available
Provides general assistance to the principal’s office with projects such as event setup, handbook and student ID distribution, and graduation preparations.
Assists teachers with supply needs and general questions.
Troubleshoots and coordinates servicing of office equipment (e.g., copiers, printers, fax machines).
Performs other related duties as assigned to support the efficient operation of the school office.
Knowledge, Skills and Abilities
Ability to understand and follow written and oral instructions.
Proficiency with personal computers and standard software (e.g., word processing, email).
Strong written and verbal communication skills.
Ability to maintain confidentiality regarding students, staff, and school matters.
Strong organizational and multitasking abilities.
Ability to work effectively and respectfully within the school community.
Ability to establish and maintain positive, cooperative working relationships.
Qualifications Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent
Prior experience in an office or school setting preferred.
Friendly and professional demeanor
Ability to work both independently and collaboratively as part of a team.
Proficiency with basic office equipment (copiers, printers, phones, computers)
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