Office Coordinator - Princeton, New Jersey at Baker Donelson, Bearman, Caldwell, & Berkowitz, PC

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for an Office Coordinator in its Princeton, NJ office with responsibilities for both our Princeton and Metropark offices. The ideal candidate will be extremely professional, possess exceptional communication and organizational skills as well as excellent computer skills, and have a proficiency in MS Outlook and basic typing skills.  

Responsibilities include answering phones; receiving and distributing faxes; greeting clients and other office visitors; maintaining neatness of the lobby/reception area and conference center; scheduling conference rooms and visiting attorney offices, including verification of technology and catering needs; handling all office catering needs; assisting with office event planning and implementation; processing daily client check deposit; inputting work orders with property management; ordering building security cards for new employees; parking validations; maintaining office supply and pantry inventory; submitting invoices for payment; assisting Office Administrator with vendor issues, and additional responsibilities as assigned by Office Administrator.  Physical presence in the office is an essential duty of this position.

Qualifications Include:

• Basic knowledge of office equipment, including computer and copiers
• Microsoft program knowledge (Outlook, Word, Excel, PowerPoint, etc.)
• Superior interpersonal skills necessary to communicate and interact effectively with others to build positive and productive working relationships
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Confidentiality
• Exceptional client service skills
• Working effectively within a group or independently.

Requirements:  Office administrative experience (law firm experience preferred but not required).  Ability to organize and prioritize numerous tasks and complete them under deadlines; must be proficient in Microsoft office, most specifically Word and Outlook; ability to communicate and follow instructions of office management, attorneys and other legal staff in a fast-paced demanding environment.   Must be willing to learn new tasks and adapt to change easily. 

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker Donelson offers a comprehensive benefits package to qualifying employees that includes, but is not limited to, the following:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Paid medical leave
• New Parent Benefits
• Paid Time Off
• 401(k) Matching

The salary range for New Jersey is $52,800 - $72,000.