Executive Assistant, Strategic Projects at EōS Fitness

Executive Assistant, Strategic Projects

EōS Fitness is bold, upbeat, and motivating. Not only in our fitness routines, but in our work environment as well. Like our members, our employees know how to rise to a challenge and manage it head on. EōS Fitness' Core Purpose is to create loyal, lifelong fans and exercise practitioners. To achieve this purpose, our Core Values are: fight hard to win, take personal responsibility, be optimistic and have fun, grow, and learn and be a team player.

The Executive Assistant is responsible for supporting our Chief Executive Officer through complex administrative and project coordination tasks. This role involves managing schedules, travel arrangements, communication between departments, and confidential information.  Additionally, this position supports project management by developing timelines, tracking progress, preparing leadership updates, and promoting team collaboration to meet objectives. The ideal candidate is highly organized, proactive, and experienced in project planning, stakeholder communication, and deadline management.

Department: Administration

Core Purpose: To create loyal, lifelong fans and exercise practitioners.

Key Responsibilities:

• Coordinate complex calendars, schedule meetings, and manage appointments across time zones.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Serve as a point of contact between executives and internal/external stakeholders.
• Draft, proofread, and format correspondence, reports, presentations, and meeting materials.
• Act as a right-hand to executives on high-priority initiatives, ensuring alignment between administrative and project goals.
• Facilitate communication between departments, bridging gaps between leadership and project teams.
• Tackle special assignments with agility—whether it's event planning, research, or crisis coordination.
• Organize and attend meetings, take minutes, and ensure timely follow-up on action items.
• Handle sensitive information with the utmost confidentiality and professionalism
• Assist in developing project timelines, milestones, and deliverables. Monitor progress and update stakeholders.
• Collaborate with cross-functional teams to allocate resources and ensure deadlines are met.
• Prepare regular project updates, dashboards, and summaries for leadership review.

Qualifications:

• 4-6 years’ experience as an Executive Assistant.
• 2-5 years in a project management or project coordinator position preferred.
• Expert skills with Microsoft Office, particularly with Outlook, PowerPoint, Word and Excel.
• Knowledge of Smartsheets or similar project management tools a plus.
• Strong project management and operations skills with demonstrated ability to manage large-scale projects and initiatives using influence and indirect management skills.
• Strong time management skills with the ability to prioritize multiple functions and tasks and manage on time delivery of work.
• Excellent communication skills, both verbally and in writing.
• Excellent relationship building and influencing skills with people at all levels and in all functions.
• Previous experience delivering excellent customer service.
• Strong detail orientation; systematic and thorough approach to problem solving; and good time management, organizational, and recordkeeping skills.
• And, of course, someone who embraces our Core Values!

Benefits and Perks:

• A highly energetic and collaborative team.
• A management team that cares about your professional development.
• Free membership for you and plus one family member.
• Discounted Personal Training, and merchandise – including supplements.
• Competitive pay plus vacation, holiday, and sick pay.
• Group Health, dental, vision, Supplemental Life, Employee Assistant Program and even Pet Insurance are offered!
• Employee referral program.
• 401(k) + Company matching!

Compensation:

Pay Range $90,000

Schedule: Monday – Friday, weekends as needed

Job Type:

Full-Time, Exempt

Hybrid

EōS Fitness is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status.