Legal Administrative Assistant at Zelle LLP

Description

Zelle LLP is an international litigation law firm with offices across the United States and in London. We specialize in complex insurance and antitrust litigation for a broad range of clients.  We are not your typical law firm. Our commitment to building community, culture, diversity, focusing on shared financial rewards, and career growth are the core values that make Zelle a different kind of firm.  

JOB TITLE: Legal Administrative Assistant     

FLSA STATUS:  Non-Exempt 

SUPERVISOR:  Attorney(s) 

MANAGER: Office Managing Partner  

SUMMARY: provides support to the attorneys and other legal professionals.  Drafts and edits legal documents, manages email and physical correspondence, telephone communication, and client files.  Arranges meetings, appointments, court dates and travel.  Maintains a working knowledge of attorneys’ areas of practice, legal terminology, and efficiently files both physical and electronic copies of documents and emails with various government agencies and courts.  Ensures the administrative responsibilities related to all cases that each of their attorneys are working on are managed efficiently allowing the attorneys to focus on their cases.  Observes confidentiality and discretion related to client and firm matters. May perform a variety of other special projects as needed.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: Essential job duties must be performed unassisted or with some reasonable accommodation provided by the employer.  

The following responsibilities will be required in the Legal Administrative Assistant position: 

• Prepare and edit legal documents and correspondence 
• Electronically file documents in state and federal courts 
• Maintain and organize physical and electronic case files using NetDocuments or similar document management system 
• Establish and maintain calendar appointments using Outlook or other similar calendar software 
• Effectively communicate with attorneys to maintain priorities, multitask and meet deadlines; keep attorneys informed of progress of assignments as necessary 
• Create new client matters (including conflicts) using Intapp and prepare necessary closing documents when a case has concluded 
• Arrange attorney travel 
• Prepare and submit attorney expense reports using Emburse Enterprise 
• Edit time entries in iTimekeep and work with attorneys and accounting department on billing and collections 
• Notarize documents as requested by attorneys 
• Coordinate copying and scanning projects 
• Interacts professionally and cooperatively with attorneys, other legal administrative assistants, staff and clients 
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours 
• This is a hybrid position.  Working in the Zelle Minneapolis office is generally expected 2 to 3 days per week when onboarding, training, and/or supporting other LAAs and staff who are out of the office.  At other times it may only require work in the office 1 to 2 days per week and would allow for working at home 3 to 4 days per week 
• Other work as assigned 

Requirements

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED: 

• Three or more years of Legal Administrative Assistant experience 
• Proficient with Microsoft Office software products including Word, Excel, Outlook and PowerPoint 
• Proficient with state and federal court e-filing systems 
• Self-motivated with excellent problem-solving skills and ability to manage multiple priorities and meet deadlines 
• Must have exceptional organizational skills with excellent attention to detail and demonstrated ability to maintain high-quality and quantity work product 
• Interpersonal skills necessary to communicate effectively with a diverse group of colleagues and to provide information with professional courtesy and tact 
• Effective team member who displays initiative and acts with integrity 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.