Accounting Associate/Cashier at University of Redlands

POSITION CODE: 7736

DEPARTMENT/ADMINISTRATION: Business and Finance

APPOINTMENT: Staff, Non-Exempt, Twelve (12) Months, Full-time (40 hours)

SALARY RANGE: $16.50 - $19.00 per hour 

INTRODUCTORY PERIOD: Six (6) Months 

AVAILABLE: Immediately

BENEFITS OVERVIEW: BROCHURE 

POSTING DATE: September 12, 2025

APPLICATION DEADLINE: Open Until Filled, Apply Immediately.

Definition of Classification:

The Accounting Associate/Cashier performs administrative, accounting, and cashier functions in support of the Office of Business and Finance. The position is primarily responsible for providing cashier services to the campus, overseeing the daily operations of the cashier’s office and providing key back up and administrative support to department staff. Additionally, this position is periodically responsible for reconciling and posting Colleague Enterprise Resource Planning (ERP) module data to Colleague ERP Finance Ledger daily and administrative functions within the Office of Business and Finance.

Reporting to the Accounting Manager, this position is accountable for all aspects of processing all institutional departmental deposits, assisting processing student tuition payments and ensuring the university cashier office runs smoothly. Given direct access to cash and accountability for processing institutional deposits and payments, this position entails a heightened level of responsibility. The position must maintain adequate cash balances, complete all responsibilities in a timely and accurate manner, with an awareness of the impact to the general ledger (GL), while exercising duties in accordance with university policies and procedures.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• Performs a variety of technical accounting duties in the review, evaluation, reconciliation, and adjustment of assigned general ledger accounts.
• Provides technical accounting support for various accounts and functions such as student accounts, third party billing, and account auditing.
• Backs up Accounting Associate position that reviews, analyzes, and troubleshoots inquiries related to student account information such as transactions, refunds, and account adjustments on the financial system, ensuring seamless operations. Assists with coordination and collection of cash, check and credit card payments on student accounts.
• Following federal, state, and institutional privacy laws and policies the incumbent intermittently confers with students, parents, and other university staff to exchange student financial information, resolves issues, or concerns regarding student financial accounts, and initiates and receives phone calls to resolve inquiries and discrepancies.
• Reconciles and posts transactions to general ledger from various subledgers through the University ERP system, identifying errors and resolving discrepancies within a timely basis. Organizes and manage retention of system generated reports in accordance with university retention policy.
• Oversees and optimize customer service experience for financial transactions for students, parents, faculty, and staff .
  Manages, receives, verifies, processes, and reconciles various transactions including petty cash, cash advances, expenses, and personal checks, ensuring accuracy and compliance with university policies.
• Conducts thorough review of transactions for supporting documentation, verifying appropriate GL account numbers, completeness of forms, and department authorization to uphold financial integrity.
•  Directs and reconciles daily cashier operations and bank deposit activity, implementing robust internal controls to safeguard university assets
• Administers the daily deposit of funds, including the balancing and reconciliation, and secure deposit of university funds.
• Administers the comprehensive cash receipting process for all departmental deposits, performing rigorous physical verification of cash, checks, and credit card totals against submitted documentation to guarantee accuracy.
• Processes receipt of student account payments for walk-in students making payments on their account at cashier’s window.
• Coordinates Accounts Payable check review and distribution of checks on a weekly basis.
• Provides essential support for daily bank activity recording, assisting the accountant with critical financial data management and reconciliation.
• Prepares student payments for processing and enters payment batches into the Student Payment Cash Receipt Colleague system for application of payments to appropriate student account(s).
• Contributes significantly to Accounts Payable processing, including in-depth review, vendor coding, and vouchering, to ensure efficient and accurate disbursement of funds.
• Performs TIN Matching of W9 forms for vendors, as needed, ensuring regulatory compliance and data accuracy.
•  Processes and records journal entries into the Colleague GL system for Accounting Services, maintaining the integrity of financial records.
• Establishes and maintains a robust system for accounting files and records retention, managing both short-term (vault & office) and long-term storage (Holt Hall) to ensure compliance and accessibility. Performs comprehensive monthly reconciliation of various bank and general ledger accounts, identifying and resolving discrepancies promptly.
• Maintains stringent control and accurate record of cash advances, department petty cash funds, cash boxes and credit card terminals.
• Updates and continuously maintains all Business and Finance forms on myRedlands, ensuring current and accessible resources for the university
  community.
• Performs other related duties and special projects as assigned.

Qualification Guidelines

Experience/Training/Education:

Required

• High school diploma or equivalent supplemented with two (2) years of additional college-level coursework or specialized training in a related field.
• Two (2) years of experience in banking, cashiering, accounting, accounting, accounts payable, general office or a related field including a general understanding of accounts payable procedures for processing petty cash and expense reimbursements with understanding of mileage rates and sales/use tax procedures. Strong working knowledge of Microsoft Office Word, Excel, and Outlook preferred.

Preferred

• Proficiency with spreadsheets, technical support, and word processing software applications preferred.

Knowledge and Skills:

• Ability to exercise discretion and work effectively with confidential information.
• Ability to be a self-starter and energetic.
• Excellent attention to detail and accuracy in the operation of the position.
• Well organized and able to handle multiple, competing priorities.
• Ability to work independently and exercise independent judgement with minimal supervision in a fast-paced environment with changing priorities.
• Knowledge of applicable federal and state laws and regulations.
• Skilled in providing superior customer service and maintaining composure when conflict arises.
• Ability to prepare clear and accurate reports, documents, data entries and files and adhere to standard practices of record keeping and filing.
• Ability to use sound judgment in the application of policies and procedures.
• Ability to communicate effectively and follow instructions, both verbally and in writing.
• Excellent technical, analytical, and problem-solving skills.
• Proficiency in Microsoft Office software including Excel, Word, PowerPoint, Outlook, and similar software.
• Aptitude to learn new and evolving technology and recommend ways to improve position’s efficiency.
• Ability to recommend appropriate courses of action within established guidelines.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve University objectives.
•  Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Physical Requirements/Working Conditions:

Working Conditions:

Standard office and field setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort. This position requires flexibility to work outside normal business house including evening, and weekend hours, as required.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file;  speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.

FOR MORE INFORMATION VISIT

Human Resources (redlands.edu)

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER