Recruiting Coordinator at Stellar Energy Americas Inc.

Position Type:                          Full-time, Non-Exempt, Hourly

Reports to:                               Director of Talent Aquisition

Supervisory Responsibility:     None

Location:                                  Jacksonville, FL

Company Summary

Stellar Energy provides bespoke state-of-the-art solutions customers build in for optimized performance now, bridging a critical gap in the energy transition towards a better future. In business for over 25 years, we have added efficiency and capacity to customer infrastructure in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Lower emissions for greater sustainability. Hyperscale deployment at the best possible speed to first megawatt. All delivered with a 100% performance test passage rate. 

Summary

The Recruiting Coordinator will support the Recruiting team in executing the recruitment process from sourcing to onboarding. This role involves administrative tasks related to recruiting, scheduling interviews, maintaining candidate databases, and providing an excellent candidate experience. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment. 

Essential Functions

• Coordinate all stages of the recruitment process, including scheduling interviews, assessments, and follow-ups with candidates and hiring managers.
• Serve as a point of contact for candidates, providing timely updates and answering any inquiries throughout the process.
• Maintain and update the applicant tracking system (ATS) with accurate candidate information and ensure proper documentation of recruitment processes.
• Assist recruiters with sourcing candidates and posting job vacancies on relevant platforms.
• Ensure seamless communication between candidates, hiring managers, and interviewers by preparing and sending out interview schedules, instructions, and feedback.
• Organize and participate in recruitment events such as career fairs, university hiring programs, and open houses.
• Coordinate with HR on offer letter acceptance and follow up with candidates, as necessary.
• Assist with preparing recruitment reports and metrics to track progress and make recommendations for improvements.
• Work on continuous improvement of recruiting processes, suggesting, and implementing improvements for efficiency and candidate experience.
• Arranges candidate travel and expenses reimbursements.
• Performs other duties as assigned. 
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Verbal and Written Communication.
• Interpersonal Skills.
• Detail Oriented. 
• High Level of Confidentiality. 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop, kneel, talk, or hear. The employee must occasionally lift or move up to 25 pounds. 

 
Position Type/Expected Hours of Work

 This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m with Fridays being remote.

Required Education and Experience

• High school diploma or equivalent.
• 1 Year as Administrative Assistant, HR, or Recruiting experience. 
• Proficient in Microsoft Office Excel, Outlook, and Word.
• Bachelor's degree in lieu of experience.

Preferred Education and Experience

• Previous experience working in a recruiting or talent acquisition role.
• Knowledge of HR and employment regulations.
• Familiarity with LinkedIn Recruiter, Indeed, or other job posting platforms.

Work Authorization

Must be authorized to work in the USA. 

What We Offer: 

• Medical, dental, and vision insurance beginning on the first day of the month after the start date of employment.
• 401k program – Employer Match .01% to 3% is 100% match, 3.01% to 6% is 50% match.
• 3-Weeks Paid Time-Off.  
• Free lunch at our corporate location Monday-Thursday.
  
  

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.