Administrative Assistant at Meruelo Enterprises, Inc. (MEI)

Title: Administrative Assistant

At Meruelo Enterprises, we’re building more than infrastructure, we’re building communities, careers, and a better tomorrow.

Founded in 1986 and proudly minority-owned, we’ve grown into one of California’s leading construction and engineering firms, serving major utility, transportation, and telecom clients across the West Coast. With a talented team of over 2,500 professionals and a family of top-tier subsidiaries, we deliver innovative, high-impact solutions in gas, electric, water, and more.

From the ground up, we’re committed to safety, quality, and integrity. If you're looking to be part of a fast-growing, mission-driven company making a real difference, welcome to Meruelo Enterprises.

About the Role:

We are seeking a professional, highly organized, and detail-oriented Administrative Assistant to support the executive leadership team at our corporate headquarters. This role plays a critical part in managing executive schedules, coordinating multi-subsidiary meetings, and ensuring the seamless operation of high-level administrative functions in a fast-paced and confidential environment.

Key Responsibilities:

• ²Executive Calendar & Schedule Management

• ²  Manage daily calendars and scheduling for key executives, including the CEO, COO, and other corporate leadership

• ²  Coordinate complex and dynamic schedules across Meruelo Enterprises and its six subsidiaries

• ²  Proactively identify and resolve scheduling conflicts, meeting overlaps, and urgent calendar changes

• ²  Organize executive meetings, board meetings, and cross-functional leadership sessions

• ²  Prepare agendas, materials, and ensure meeting logistics (rooms, technology, catering) are in place

• ²  Take minutes, document key decisions, and track action items for follow-up

• ²  Arrange domestic travel for executives, including flights, hotels, and ground transportation

• ²  Develop detailed itineraries, coordinate across time zones, and adjust plans as needed

• ²  Draft, review, and format executive-level communications and reports

• ²  Manage confidential documents, contracts, and sensitive materials with utmost discretion

• ²  Maintain filing systems and databases for easy access to critical corporate documents

• ²  Act as the primary point of contact between executives and internal/external stakeholders, including leadership across Meruelo's subsidiaries

• ²  Screen and prioritize incoming communications, ensuring timely response and follow-through

Qualifications:

Experience:

• ²  Minimum 3–5 years of administrative experience supporting C-level executives

• ²  Experience in the construction, utilities, or infrastructure sector is highly preferred

• ²  Familiarity with managing multiple stakeholders across corporate and subsidiary levels is a plus

• ²  Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• ²  Excellent organizational and time management skills

• ²  Strong written and verbal communication

• ²  Proven ability to handle confidential information with integrity

• ²  High attention to detail and a commitment to service excellence

• ²  Professional demeanor, with a calm and proactive approach under pressure

• ²  Highly adaptable, with the ability to work independently and manage competing priorities

Preferred Attributes:

• ²  Associate's or Bachelor’s degree in Business Administration or related field preferred

• ²  Previous experience in a corporate HQ or parent company environment

• ²  Understanding of construction project lifecycle and terminology

   

At Meruelo, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.