Office Manager - Tecoy Porter College Prep at Fortuneschool
Fortuneschool · Sacramento, United States Of America · Onsite
- Professional
- Office in Sacramento
About the Employer
Rex and Margaret Fortune School of Education is a comprehensive education system including, non-profit preschools, a network of tuition-free, public charter schools (TK-12th), and a school of education with a masters programs and educator preparations programs accredited by the California Commission on Teacher Credentialing. in Sacramento/San Bernardino County. We prepare students for college starting in preschool Transitional Kindergarten in San Bernardino and Sacramento Counties and are focused on closing the African American achievement gap.
Our Mission:
To graduate high achieving students of good character prepared for college and citizenship in a democratic society.
Our Vision:
To prepare teachers for service in public schools with competence and sensitivity that will enable them to develop students to their fullest potential.
Our Approach:
At Fortune School our education philosophy is The Five Pillars--1) High Expectations, 2) Choice and Commitment, 3) More Time, 4) Focus on Results, 5) Citizenship. We follow this philosophy in all our academic programs in service to the wide range of people we serve from preschool to masters.
Job Summary:
The Office Manager is responsible for assisting with the efficient operation of the office and managing the accounting functions at their designated school site. Position provides administrative assistance to the Principal, school staff and students by managing the school’s financial records and transactions, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, supervising projects, handling confidential information and other related duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Work in collaboration with Central Office to ensure that rules are being followed and expectations are being met.
· Perform financial duties for the school site.
· Handling bookkeeping for parent/school organizations and attending budget/bookkeeping-related meetings/committees/workshops.
· Provide administrative support to the principal and school personnel by answering phones composing and typing correspondence.
· Assist with monitoring building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures.
· Perform other job-related duties as assigned, including providing back-up coverage to other positions.
· Prepare deposits in an efficient manner to be turned into the Central Office staff.
· Word processing methods, techniques and programs, including spreadsheet and database operations.
· Communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.
· Provide excellent customer service to internal and external customers.
TECHNICAL SKILLS/KNOWLEDGE/ABILITIES:
· Critical thinking and problem-solving skills.
· Time management, organizational and prioritization skills.
· Supervisory and office management skills preferred.
· Knowledge of District and school policies and procedures preferred.
· Accounting and bookkeeping skills.
· Ability to manage multiple priorities with frequent interruptions.
· Ability to diffuse and manage volatile and stressful situations.
· Ability to promote and follow FSE policies, school site and department procedures.
· Modern office practices, methods and equipment, including computer equipment.
· Principles and procedures of record keeping
· Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires sitting, walking, and standing. This job is performed in a busy school site that should maintain a clean and healthy environment.
EDUCATION AND EXPERIENCE
BA degree preferred or equivalent experience.
At least two years of office management experience.
Proficient in Microsoft Office, Excel and able to type 35 words per minute.
Complete command of the English language, written and oral.
CLEARANCES
Criminal Justice/Fingerprint Clearance
TB Clearance
This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
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