Legislative Secretary II - Council (Z2 : Council Guidelines) at King County, WA

About the Department

The King County Board of Appeals and Equalization is seeking an attentive Legislative Secretary to perform administrative support functions, with a focus on the digitization and management of appeal records. This position provides an opportunity to showcase strong organizational skills and attention to detail in an environment dedicated to serving the needs of the citizens of King County.

As an independent agency of the Metropolitan King County Council, Board of Appeals and Equalization (BoAE) hears and decides on appeals made by King County agencies listed under King County Code 2.34.030. Our goal is to be a neutral and impartial hearing environment to protect each party’s due process rights and deliver fair decisions.

Position Duties

The successful candidate will create digital copies of appeal records for board members, provide excellent customer service to taxpayers filing appeals, and will serve as the records management lead for the Board of Appeals & Equalization. 

• Process and route appeal documents received by mail
• Digitize appeal records by scanning documents to a portable document format (PDF), then uploading digital copies to various databases 

• Serve as the BoAE’s records management lead and disposition authority for the King County Records Management Program

SUPPLEMENTAL JOB DUTIES

• Support hearings by note-taking, assisting with scheduling, running computer and audio equipment, securing meeting space, and troubleshooting computer and audio equipment and meeting space issues.

• Enter data and track tasks, and perform research as needed

Minimum Qualifications

Competitive candidates have 1 to 2 years of experience providing administrative support to results-driven work groups or any combination of experience and education that clearly demonstrates the ability to perform the position’s job duties.  

Additionally, highly competitive candidates will demonstrate the following:

• Strong customer service skills in communicating with tact, discretion, courtesy, and professionalism in person, via email, and over the phone, as well as maintaining confidentiality.
• Possess organizational skills to ensure case files are properly assembled for the Board’s review
• Ability to learn and utilize multiple software applications, including audio recording and note-taking applications, record-tracking databases, web-hosted databases, and other applications as necessary.
• Proficiency in the use of Microsoft Word, Excel, and Outlook. Applicants MAY be tested on these skills.
• Troubleshoot software and equipment related issues, often on the fly in high pressure situations.
• Working knowledge of records management laws and ability to research these laws as necessary to properly respond to public records request and to comply with record retention requirements.
• Be willing to work on other projects as assigned. Be flexible and adapt as required, while working in a multi-faceted, fast-paced, and sometimes ambiguous environment.

In addition, it is highly desirable if you have the following training or certifications:

• Public records training or certification through Washington Association of Public Records Officers (WAPRO) or Municipal Research and Services Center (MRSC)
  

Other Qualifications

COMMITMENT TO EQUITY AND A STRONG WORK CULTURE

We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all residents regardless of their race or income. In addition, the King County Legislative Branch has adopted a Code of Conduct that guides our interactions and promotes a positive, thriving work culture.

The hourly salary range for Legislative Secretary II is $39.27 to $52.81, depending upon qualifications. King County offers an excellent benefits package, including retirement provided through the Public Employees' Retirement System (PERS), offered through the Washington State Department of Retirement Systems; insurance options including medical, dental, vision, and life; paid vacation, sick leave, 12 holidays per year, and two personal holidays; and a hybrid work schedule.

WORK ENVIRONMENT

A standard workweek for most Legislative Branch employees is 35 hours. The King County Council is a hybrid work environment, with a combination of telework and in-person work. All King County employees must reside in Washington State and within a reasonable distance of their King County worksite.

RECRUITMENT PROCESS

Interested candidates should submit a comprehensive resume, compelling cover letter, and answers to the supplemental questions through King County's online application system no later than 11:59 PM on Sunday, September 21, 2025. Emailed, mailed, or faxed applications will not be accepted. Please do not include additional materials. 

Application Requirements  Please include the following in your application packet. Application materials and/or supplemental question responses that state "See Resume" are considered incomplete and will not be accepted.

• your interest in the position
• why you are qualified to hold the position
• any experience in providing front-line administrative support, work involving public records laws, records management for a public agency, and administering public records requests

Interview Process This recruitment may include multiple interviews. Candidates selected to participate in interviews must complete a reference check prior to the final interview. The most competitive applicants may be contacted for additional steps in the selection process, including a proficiency test for Microsoft Office Suite.

ACCESSIBILITY AND EQUAL OPPORTUNITY

Please contact Arlecier West, at (206)477-4313 or arlecier.west2@kingcounty.gov if you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Job Classification:  007005   Legislative Secretary II – Council