- Professional
- Office in Hudson
Location: Hudson, MA
ECC is seeking a full-time Administrative Assistant to join us in our office in Hudson, MA. The position will require working at least 2 days physically in the office (Tuesdays and Thursdays), the remaining days can be worked from home. In this position, you will use your Excel, Word, and Adobe skills to help with document preparation tasks in addition to general office administrative duties and miscellaneous office needs, including scheduling maintenance, ordering supplies and housekeeping. In this role, you will:
- Front desk and administrative duties
- Manage incoming and outgoing mail/faxes/deliveries
- Complete general administrative duties: photocopy, filing, maintaining supplies
- Collaborate with staff and management in completing various operations related administrative activities
- Prepare routine correspondence in an accurate and timely manner
- Interface with clients, representing the Company with professionalism and courtesy
- Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
- Regularly use Excel, Word, Adobe, Sharepoint, Microsoft Outlook and Microsoft Teams
- Compile data from multiple sources and synthesize information in document preparation
- Serve as a key coordinator of calendar management
- Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
- Provide support and interface between procurement staff and project for project procurement activities
- Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
- Misc. office needs - i.e. kitchen maintenance, stock with food/drink and supplies, etc.
- In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position
Requirements
- Proven ability to work effectively with colleagues in multiple locations, remotely
- Demonstrated success in delivering dependable service to customers
- Skilled in managing large volumes of detailed information accurately
- Adept at responding to critical requests, limited turnaround times, and demanding deadlines
- Intermediate knowledge of grammar, punctuation, and spelling
- Competent in using Microsoft Office products, email systems, and internet (Teams, Excel, Word, Adobe, Microsoft Outlook, Microsoft Teams, Sharepoint etc..)
- Computer skills, including printing reports and burning CDs
- At least one year of experience as an Administrative Assistant; preferably with a Government contracting program environment.
- This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.
Preferred Qualifications
- Basic understanding of contract language
- Previous hands-on experience using electronic meeting management software
- Adobe skills
- Reliable transportation
ECC targeted base pay-rate for this position is $26 hourly.
Benefits Offered – full-time positions
- Medical/Dental/Prescription/Vision Insurance
- Life Insurance, Long Term Disability Insurance
- Paid Time off and Holiday Pay
- 401k with deferral matching, ESOP, Student Debt Reduction Program
- Flexible Spending Accounts (FSA)
- Educational Assistance, Mentorship Program, Talent Learning Management System
- Employee Referral Bonus Program
- Company-matching charitable giving program
