Program Specialist 2 at Walla Walla Community College, WA

About the Department

Walla Walla Community College is accepting applications to fill the role of Program Specialist 2 position for the WWCC Correction Education program located at the Coyote Ridge Corrections Center (CRCC) in Connell, Washington. .

This position is filled to fulfill a contract awarded to Walla Walla Community College (WWCC) by the Washington State Board for Community and Technical Colleges (WSBCTC) to operate a correctional education program at CRCC in accordance with an interagency agreement with the Department of Corrections. Walla Walla Community College and its employees working in a correctional education program are expected to follow all Department of Corrections (DOC) Policies, IT and other Security requirements, follow DOC Operational Memorandums, and comply with the Superintendent’s directions. 

At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by September 21, 2025 @ 11:59pm PST. See Required Application Materials section.

General Responsibilities:
This position prioritizes and performs administrative, staff and faculty support duties under the general supervision of the Dean/Director of Corrections Education at CRCC.  Independently performing a variety of complex clerical projects and assignments such as assist in developing and maintaining the department budgets and resale accounts (including SCP, PELL, and other grants). This position is responsible for accurate accounting and recommendations to the Corrections Education leadership team on updates or issues with both the corrections education contract budget and other funding sources. The primary purpose is to facilitate the administration of the Corrections Education Department.

Essential Functions:
Provide oversight for CRCC campus operations Business Office and funds management.

• Collaborate and assist in defining needs and planning, designing, and developing annual budget for the Corrections Education program.
• Prepare budget requests for department head approval and provide advice and information; Review income/expense and budget status reports and advise vocational teachers and the Dean of financial status of programs and of problem areas.
• Collaborate with office staff to approve and process all proposed expenditures, requisitions, vouchers, expense reports, quick invoices, payroll, travel requests, reimbursements, and personnel changes.
• Plan, evaluate, and collaborate with Dean to identify problem areas of the budget and recommend solutions to meet the goals and objectives of the program.
• Purchase program supplies - track and inventory all program receivables and use.
• Manage in the preparation of year end projections, complex comprehensive budget plans, summaries, recommendations, progress reports and annual spend down plans. 
• Review program needs against budget limitations and recommend appropriate action.
• Prepare, review, and submit staff budget requests/needs for their related program areas.
• P-Cards:
  • Reconcile purchases for all CRCC P-cards through ctcLink.
  • Track receipts and retain according to WWCC guidelines.
  • Enter purchases onto CRCC Budget spreadsheet according to department and purchase type.
• Prepare cost estimates and projections of future needs for proposed action.
• Resale Accounts:
  • Create work orders from scanned or mailed authorizations from vocational instructors.
  • Track receipts, and input onto work orders in a timely manner.
  • Close out work orders and submit to DOC Banking when complete – submit payments when received.
  • Notify vocational instructors when work orders are ready for payment. 
• Submit requests for NISA contracts and quarterly contracts.
• Travel arrangements for staff/Faculty:
• Manage blanket travel authorizations.
• Ensure DES contract compliance for travel bookings.
• Estimate or assist in estimation of travel costs for staff and faculty.
• Complete or assist in completion of travel requests for staff and faculty, request approval on travel requests from the Dean on behalf of staff/faculty.
• Create travel authorizations and expense reports on behalf of staff and faculty.
• Audit staff & faculty payroll monthly, post to facility budget tracker.
• Audit expenses monthly, post to facility budget tracker.  

Provide administrative support to the CRCC Campus leadership team

• Serve as a point of contact for college staff and facility staff.
• Provide confidential support to the leadership team to include monitoring emails and responding when appropriate.
• Establish and maintain effective communication with the College, CRCC college staff and DOC personnel. Serve as a liaison between the leadership team, college staff and DOC personnel.
• Coordinate and monitor various types of training in Safety and Security, PREA, LMS trainings, CORE Academy, etc.
• Track part-time faculty evaluations in compliance with CBA and notify leadership team of evaluations due.
• Issue and track DOC approved and secure flash drives.
• Maintain quarterly list of CRCC campus employees, work location and hours, and emergency contact information and provide to DOC staff quarterly for institution security requirements.
• Coordinate with custody staff logistics of bringing in vendors, tools and guests into the
• facility.
• Provide administrative support to the department as directed.
• Ensure office has adequate supplies and equipment.

CTCLink Data and Student Records 

• Oversight of all CTCLink data pertaining to CRCC Basic Skills students and quarterly schedules.
• Input registrations and admission forms for all Basic Skills students. Resolve problems that arise regarding grades and registrations.
• Input registrations and admission forms for Second Chance Pell students. Collaborate in resolving problems that arise regarding Second Chance Pell funding, grades and funding.
• Act as backup for all AA and Vocational CTCLink data input and quarterly registrations.
• Collaborate in building quarterly schedules for class building and payroll purposes.

Assist with Personnel & Security Practices

• For new staff: 
  • Prepare clearance, personnel, and payroll documents.
  • Establish DOC network account, schedule for CRCC CORE training and/or security briefing and provide new staff with appropriate key chits and radio number along with key control and radio use training. 
  • Request reactivation of DOC accounts as needed.
• For exiting staff:
  • Collect staff/faculty ID badges, chits, and green cards at separation to be returned to their respective DOC departments.
  • Collect P-cards, flash drives, and any other WWCC items to be returned or destroyed.
  • Request deactivation or suspension of DOC accounts as necessary.
• For existing staff:
  • Track annual clearance documents and submit to CRCC Records department when necessary.
  • Maintain quarterly list of CRCC campus employees, work location & hours, phone extensions, and emergency contact information.
  • Monitor staff/faculty training progress in the DOC Learning Management System.
  • Coordinate appropriate clearances for faculty peer evaluators without a CRCC badge.

Space, equipment, supplies and property management

• Submit facility requests for areas that need maintenance or repair.
• Maintain inventory of equipment.
• Determine need for general supplies, office supplies, equipment and furniture.
• Coordinate with main campus purchasing representative surplus of non-essential equipment.
• Checkout CRCC college vehicles.
• Track receipts, expenses, and mileage logs of CRCC college vehicles.
• Delegate and assign servicing and recall work for CRCC college vehicles

Perform a variety of related clerical duties 

• Maintain department records as outlined by State records retention guidelines.
• Gather and/or supervise compilation of information from a number of sources and refer pertinent information to the Dean of Corrections Education.

Position Duties

• Ability to prepare coherent and meaningful reports, write clearly and effectively, work with others in developing programs and plans.
• Ability to interact with those in custody and/or the public according to expected guidelines; treat people with dignity and respect.
• Ability to work with students (offenders) in a correctional setting and understand goals and objectives of the community college program at the correctional center.
• Ability to recognize the value of cultural, ethnic, gender and other individual differences in people.
• Ability to build constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.

• Ability to understand and apply security requirements and State and department policies.

• Microsoft Office aptitude, including Excel, Word, and Outlook skills. 
• Effective oral and written communication skills.
• Ability to learn and work with new software programs.
• Demonstrate productive conflict management strategies.
• Effective multitasking and optimal task prioritization abilities.
• Respond to difficult and/or stressful interpersonal situations in ways that reduce or minimize the potential conflict.
• Interact with those in custody and/or public according to expected guidelines; treat people with dignity and respect.
• Meet productivity standards, deadlines and work schedules.

Required Qualifications: 
Any combination of education, experience, and/or training that provides the applicant with the knowledge and skills to perform the job may be considered by the college.

• Associate’s Degree and eighteen months (18) of responsible office experience at an advanced level. Any combination of education/experience may substitute at the discretion of the College.
• Knowledge of basic administrative procedures, office practices, budget management and tracking, and department policies.

Preferred/Desired Qualifications:

• Associate’s Degree and four (4) years of responsible office experience at the senior clerical level or higher, preferably in an educational or correctional setting. 
• Bilingual English/Spanish

You don’t check every qualification listed? Please apply anyway! Studies have shown that traditionally marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role! If you’re excited about this opportunity but your experience doesn’t align perfectly with every single qualification in the job description, we encourage you to still consider applying. 

Minimum Qualifications

This classified position is in a bargaining unit for which WPEA Higher Ed is the exclusive representative. 

Standard business hours are 40 hours per week, Monday – Friday from 7:30 p.m. to 4:00 p.m. with a half-hour lunch break. Incumbent may be expected to occasionally adjust the work schedule to meet business needs. Minimal travel may be required for occasional training.

This position is located inside the Coyote Ridge Corrections Center , an adult male prison. Interacts daily with students (incarcerated individuals), instructors, counselors, DOC, and WWCC staff. Successful candidate must have the ability to travel between on-site testing sessions with or without accommodations, approx. 2-3 miles per day. Coyote Ridge Corrections Center is fully ADA compliant. Duties require the use of standard office furniture and equipment (e.g., desk, filing cabinet, computer, printer, telephone, fax machine, copy machine, etc.).

The college has an excellent benefit program including medical, dental, life and long-term disability insurance; paid sick leave; paid vacation leave; and retirement plan.  All full-time employees will automatically have 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire. WWCC requires all employees to participate in direct deposit for payment of salary. The College is a tobacco-free campus.

Persons hired must be able to provide acceptable documentation of lawful authorization to work in the United States within three (3) days of employment and official college transcripts. WWCC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. All Walla Walla Community College staff members employed at one of the Correction Education facilities must be cleared by an FBI background check before being hired into such positions and successfully complete a 3-week corrections training program. Information from the background check may not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Department of Correction positions are grant funded and funding is not guaranteed. Upon loss of grant funding, the position will end. WWCC does not absorb the cost to fund DOC grant positions. 

Other Qualifications

This position is open until filled with priority consideration given to those applicants who submit a complete application by September 21, 2025 at 11:59 PM PST. To qualify for priority consideration, applicants must submit a complete application packet, which includes the following: 

• Online application
• Cover letter 

• Provide a cover letter detailing your interest in this position. Please describe any professional experience, training, or educational background that makes you an ideal candidate.

• Resume
• List of names, addresses, and telephone numbers of three professional references.
• Answers to three (3) supplemental questions.

• Unofficial transcripts for application purposes (if applicable); official transcripts are required prior to an official start date.

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