Administrative Assistant - Association Management at Aileron Management LLC

Description

Aileron Management is looking for a Full-Time, Administrative Assistant to join their dynamic team.

About Us

At Aileron Management, we've built a vibrant culture where associates feel empowered and fulfilled, ready to enrich others and be enriched. When you grow, we grow. Our team is fun; our benefits are competitive; and our opportunities for career advancement are plentiful - but it's genuine passion for service that brings us all together. Sound like you? Check us out and apply for a new career today!

Our approach to association management centers on providing the highest level of service in assisting associations with their ultimate goal: preserving and enhancing the value of their communities and homes.

The Job 

The Administrative Assistant - Association Management provides administrative support to the Association Management team.

Job Duties Include:  

• Assist with community board meetings. File meeting minutes accordingly.
• Assist with coordination and scheduling of repairs with contractors.
• Respond to homeowner's requests or complaints in a timely, efficient and courteous manner.
• Assemble homeowner packages for annual meetings.
• Send welcome packages to all new property owners.
• Process new homeowner paperwork and enter information in TOPS software.
• Assist with gathering all information needed for filing annual taxes.
• Assist with monitoring collections. Mail monthly late notices when applicable.
• Assist with gathering information for attorney for lien procedures.
• Maintain Association gate system information.
• Process property transfer transactions in Condocerts.
• Operates the property management software and completes transactions by entering all required fields correctly and by completing updates and back-ups to ensure the integrity of the system.
• Assist with other tasks related to association management as needed.

Benefits

• Medical, Dental, and Vision plans - Eligible 1st of the month after 30 days
• Company-Paid Life and AD&D Insurance and Long-term Disability
• Flexible Spending/Dependent Care Account
• Short-term Disability & Accident plans
• Employee Assistance Program
• 401(k) Retirement Plan with company match
• Paid Vacation - up to 10 days per year
• Paid Sick time - up to 5 days per year
• 7 paid Holidays per year
• Referral Program - Earn $500 for referring someone
• Employee Recognition Program - earn gift cards
• Employee discounts
• On-Demand Pay - get paid early

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

This organization participates in E-Verify.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Requirements

• High School Diploma or GED required. 
• Undergraduate degree preferred.
• Strong  computer skills.
• Strong Microsoft Office skills: Outlook, Excel, Word, PowerPoint.
• Strong verbal and written communication skills.
• 1  plus year(s) of related experience preferred.
• Property Management software experience a plus.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; communicate or listen. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.