A/P Specialist at Quintairos, Prieto, Wood & Boyer, P.A.

Quintairos, Prieto, Wood & Boyer, P.A.

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national law firm, has an immediate opening for a full-time Accounts Payable Specialist to join our Miami Administrative Office. This position offers a competitive salary and a comprehensive benefits package.

Job Summary:

The Accounts Payable Specialist will be responsible for executing and maintaining the accounts payable cycle in accordance with established firm procedures. This position requires collaboration with internal staff across multiple office locations and interaction with external vendors.

Key Responsibilities:

• Process vendor invoices, check requests, expense reports, and payments accurately and promptly

• Conduct regular check runs, including preparation, coordination, and mailing

• Ensure proper general ledger account coding and resolve discrepancies as needed

• Maintain accurate records of all transactions in the accounts payable system

• Organize, file, and scan invoices and source documents for internal recordkeeping

• Research and respond to vendor inquiries related to payment status or discrepancies

• Maintain up-to-date A/P aging reports and reconcile vendor statements

• Support additional accounting or administrative projects as assigned

Requirements:

• Minimum of 3 years of experience in a high-volume accounts payable role, preferably in a multi-office company

• Prior experience in a law firm or professional services environment preferred

• Solid understanding of accounting principles and familiarity with accounting software

• Strong proficiency in Microsoft Office applications, especially Excel, Word, and Outlook

• Excellent attention to detail, organizational skills, and ability to prioritize

• Strong communication skills and the ability to work independently

• High School Diploma or equivalent required

To Apply:

Qualified candidates should submit their resume for immediate consideration. Compensation will be commensurate with experience.

QPWB is an Equal Opportunity Employer seeking motivated professionals ready to contribute in a fast-paced and dynamic environment.

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