Remote Onboarding Facilitator at Akicita-cyber

We are seeking a detail-oriented and organized Onboarding Facilitator for a temporary contract position to manage our employee onboarding process remotely. This role will serve as the primary point of contact for new hires during their onboarding journey, ensuring smooth document processing, timely communications, and a positive first impression of our organization.

Process and verify all new hire documentation including I-9 forms, tax documents, employment agreements, and benefit enrollments

Maintain accurate records in HRIS and ensure compliance with federal, state, and local employment regulations

Track document completion status and follow up on missing or incomplete paperwork

Coordinate background check and reference verification processes

Serve as the primary email correspondent for new hires from offer acceptance through first day

Send welcome communications, onboarding schedules, and pre-boarding materials

Respond to new hire questions and concerns promptly and professionally

Coordinate with IT, Facilities, and department managers to ensure workspace and equipment readiness

Schedule and facilitate virtual orientation sessions and onboarding meetings

Execute standardized onboarding workflows and checklists for each new hire

Monitor onboarding pipeline and maintain tracking spreadsheets or systems

Identify bottlenecks in the onboarding process and escalate issues as needed

Prepare onboarding packets and ensure timely distribution of company materials

Generate reports on onboarding metrics and completion rates

Required Qualifications

2+ years of experience in HR administration, onboarding, or similar coordination role

Proven ability to work independently in a remote environment

Excellent written and verbal communication skills

Strong attention to detail and accuracy in document processing

Proficiency with HRIS systems, Microsoft Office Suite, and/or Google Workspace

Experience with email management and professional correspondence

Ability to handle sensitive and confidential information with discretion

Strong organizational skills with the ability to manage multiple onboarding processes simultaneously

Preferred Qualifications

Experience with remote onboarding processes and virtual collaboration tools

Knowledge of employment law and I-9 compliance requirements

Familiarity with applicant tracking systems (ATS) and onboarding platforms

Previous experience in a contract or temporary HR role

SHRM-CP, PHR, or similar HR certification

Contract Details

Schedule: 30-40 hrs on average

Location: Fully remote position

Equipment: Must have reliable internet connection and quiet workspace; company laptop may be provided

Key Competencies

Self-motivation and ability to work with minimal supervision

Customer service orientation with a welcoming, professional demeanor

Problem-solving skills and ability to navigate ambiguity

Time management and ability to meet deadlines consistently

Adaptability to changing priorities and processes

Technology proficiency and ability to learn new systems quickly

This position offers an excellent opportunity for an experienced HR professional to contribute to our growing organization while working in a flexible, remote environment. The successful candidate will play a crucial role in ensuring new employees feel welcomed, prepared, and excited to begin their journey with our company.