Administrator, Leasing at Brick and Timber Inc.

Title:                                    Administrator, Leasing

Reports to:                          Senior Administrator, Leasing

Primary Function:              Leasing Support

Status:                                  Full-time, Non-Exempt

Location:                             Remote

Summary   

The Company is seeking an Administrator, Leasing to support the in-house leasing team. This role is responsible for assisting with leasing activity data analytics, reputation management, lease applications and drafting, fielding inquiries from leasing prospects, applicants or residents, and software system management.   

The Company is a property management company focused upon managing residential apartment properties in the Bay Area. The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture.

At Ballast, we think renters can experience San Francisco’s old-world charm without having to endure the 70's avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants.

Primary Responsibilities 

• Assist Leasing Manager with data analytics surrounding leasing activity 
• Field phone and email inquiries on listings, allocate leads according to company policies 
• Provide excellent customer service across review platforms to assist with reputation management 
• Help maintain up-to-date and accurate information in leasing systems 
• Application processing and administration 
• Draft and coordinate all necessary documentation for securing a lease agreement, complete post-leasing administration steps 
• Coordinate with property management and maintenance teams throughout the leasing and resident onboarding process 
• Coordinate with property management and residents on lease renewal management 
• Coordinate with property management and onsite team on parking and storage management 
• Other projects as requested by Department Head or Leasing Manager 
• Assist with and maintain communication interdepartmentally surrounding leasing tasks

Minimum Requirements and Qualifications 

• 1-2 years of administrative experience, preferably in the real estate industry 
• Must be available to work multiple weekends a month

Key Skills and Competencies 

• Excellent written and communication skills  
• Capability to multi-task in a “high-volume”, fast paced environment  
• Proficiency in Microsoft Office Suite 
• Strong organizational and interpersonal skills 
• Proficiency with Yardi system of products preferred 
• Ability to work collaboratively and prioritize teamwork  
• Effective time management skills  
• Self-motivated and independent  
• Desire to gain exposure to many aspects of the real estate investment industry

Brick and Timber Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and Brick and Timber Inc. prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Brick and Timber Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.