Secretary at Ball-Chatham School District 5

Join Our Team!

Are you an organized, detail-oriented professional with excellent communication and interpersonal skills? Do you thrive in a fast-paced environment and enjoy assisting students, staff, and parents? Ball-Chatham CUSD #5 is seeking a dedicated Secretary at BES to join our team! If you are a dedicated, resourceful, and friendly professional looking to contribute to a positive school environment, we encourage you to apply!

Why Join Us?

• Supportive and welcoming school community
• Opportunity to make a meaningful impact on students and staff
• Competitive salary and benefits in accordance with the BCESPA Collective Bargaining Agreement

Key Responsibilities:

• Greet and assist office visitors, staff, and students with warmth and professionalism
• Answer and direct incoming calls, take messages, and provide general information
• Manage student attendance records and input daily attendance calls
• Issue passes for student appointments and tardy arrivals
• Organize and distribute teacher mail and homework requests
• Assist with student recognition programs and school registration
• Oversee office aides and maintain a well-organized office environment
• Monitor visitors through the front entrance and ensure security protocols are followed
• Maintain confidentiality and professionalism in all interactions

Qualifications & Skills:

• High school diploma or equivalent
• Ability to pass a fingerprint criminal and DCFS background check
• Proficiency in Microsoft Office and Google Suite
• Strong communication, organization, and multitasking skills
• Ability to read, learn, and interpret complex rules and regulations
• Excellent interpersonal skills with the ability to exercise tact and diplomacy
• Ability to lift up to 40 lbs and perform physical tasks as needed

Work Conditions:

• Engaging and dynamic school environment
• Duties include standing, walking, lifting, bending, and working around office equipment
• Interaction with students, parents, faculty, and visitors daily

To be considered for this position, you must:

• Maintain the qualifications and applicable licensure outlined in the job description.
• Pass a background check/fingerprinting.
• Complete and submit the ONLINE application.