Executive Assistant to the CEO at BANKS CONSTRUCTION COMPANY

Description

About Banks Construction Company: Banks Construction Company is the leading single-source provider of heavy civil and asphalt paving services in the Charleston region, serving the Tri-County area with excellence for over 75 years. Our divisions span asphalt paving and grading, storm drainage, traffic control, surveying (including GPS-guided grading and drone-enabled modeling), and quality control in our state-certified lab. As a family-run, third-generation leader in highway and civil construction, we take pride in our innovation, safety-first culture, and community impact.

Position Summary: The Executive Assistant will deliver executive-level administrative support directly to the CEO, serving as a trusted partner and communications hub within the company. You’ll ensure seamless operations in a fast-paced, mission-critical environment, interacting with internal teams—from field operations to equipment and surveying divisions—and external stakeholders, including clients, government agencies, and contractors.

Key Responsibilities:

• Calendar & Communication Management
  • Coordinate the CEO’s daily schedule, including internal/external meetings, site visits, and strategic sessions.
  • Screen and correspond with incoming calls, emails, and requests, routing or responding as appropriate.
  • Maintain CEO’s contact database and manage correspondence with discretion and professionalism.
• Travel & Meeting Logistics
  • Arrange all aspects of business travel, including transportation, accommodations, and itineraries.
  • Prepare and distribute meeting agendas, minutes, briefing materials, and follow-up tasks.
• Document & Project Support
  • Draft, edit, and format presentations, reports, executive summaries, and internal memos using Word, Excel, and PowerPoint.
  • Support ad-hoc and special projects, including executive outreach, community or agency relations, and parts of family-office–like administrative needs if applicable.
• Office & Administrative Coordination
  • Manage office systems such as filing, procurement of supplies, and general administrative needs.
  • Coordinate with cross-functional teams (e.g. operations support, traffic control, equipment division) to facilitate project documentation and CEO engagement.
• Confidentiality & Professionalism
  • Handle sensitive matters with strict confidentiality, exercising sound judgement under pressure.
  • Represent the CEO and Banks Construction with integrity in all interactions.

Requirements

•  Minimum 5 years of experience supporting a CEO, President, or C-level executive—preferably in construction, heavy civil, engineering, or related sectors
• Advanced proficiency in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and ability to prioritize competing demands.
• Strong written and verbal communication skills, tact, and discretion, with a polished professional presence.
• Resourceful, proactive, and capable of operating with minimal supervision in a dynamic industry setting.
• Comfortable standing in for the CEO when necessary and engaging with internal teams across technical operations.
• A valid driver’s license and reliable transportation—field visits and travel are integral to this role.

Preferred Attributes

• Experience collaborating with construction, infrastructure, or heavy civil operations.
• Familiarity with industry-specific software or digital tools (e.g., project management, scheduling, document/database management).
• Excellent interpersonal skills to connect with both office staff and field crews, enhancing company unity and efficiency.

What We Offer

• A collaborative, supportive work environment shaped by decades of industry leadership.
• Opportunities to engage across departments—from grading and paving to surveying and quality control.
• Competitive compensation aligned with experience.
• Growth potential as we continue advancing projects throughout South Carolina.

Why This Role Matters: Supporting a dynamic CEO in a multi-faceted, operations-driven organization like Banks Construction is more than an administrative duty—it’s a hands-on opportunity to engage with high-impact infrastructure projects and make a meaningful operational contribution.