Administrative Specialist at YSS

We are YSS!

The AMP Administrative Specialist provides essential administrative and clerical support to the AMP (Achieving Maximum Potential) program. This role ensures smooth day-to-day operations by managing data entry, supporting AMP events and meetings, and assisting with general office functions. The Administrative Specialist serves as a key liaison between youth participants, staff, and community partners, contributing to a welcoming and organized environment that empowers youth to thrive.

The Administrative Specialist’s primary responsibilities include ensuring that clients are promptly and courteously welcomed on each visit; acting as a liaison between clinical staff and office staff, assisting with scheduling in person clients for appointments; coordinating the day to day flow of the building; and managing the center office including clerical support.

Activities of support and assistance include, but are not limited to: administrative support ; typing grant reports; maintaining both electronic and paper files; reminders regarding due dates for routine reports; advising local leadership of needs in support services or other concerns regarding the operation of the Center.  Provides support services related to the function of the Community Advisory Board; assists the Director in preparing agendas for meetings and attending and taking minutes at meetings; assists with preparing statistical reports.

•    Act as a receptionist to greet visitors and answer phone callers and direct them to the appropriate staff or other available services.
•    Provides program information to community service agencies, local government and community groups when requested. Provide basic information about services and referral services.
•    Greet and assist visitors, youth, and volunteers in a professional and welcoming manner
•    Maintain accurate and timely data entry into AMP databases and tracking systems
•    Provide administrative support including scheduling, document preparation, and correspondence
•    Assist with planning, setup, and logistics for AMP events, meetings, and youth councils
•    Take and distribute meeting minutes as needed
•    Manage incoming and outgoing communications, including mail and phone calls
•    Maintain office supplies and program inventory
•    Support volunteer engagement and coordination
•    Distribute incoming and outgoing mail.
•    Oversee typing, duplicating, correspondence, proofreading, reporting and other administrative paperwork as needed.
•    Update donation logs for any checks or donations received in-office.
•    Assist with cleaning and general cleanliness of the center.
•    Assist with van key check in/out.

• Medical, dental, vision, and life insurance
• Supplemental accident, critical illness, and hospital indemnity insurance
• Accrued PTO, plus paid time off for holidays, your birthday, and volunteering
• Employee Assistance Program
• Employee recognition program
• Personal wellness programs
• Pet insurance discounts
• PSLF Program qualification
• Retirement offerings
• Training opportunities

What we ask...

• High School Diploma or equivalent
• Minimum of four years of administrative or secretarial experience
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of customer service.
• Proficiency in Microsoft Office and database software
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Strong interpersonal skills and ability to work with diverse populations
• Ability to use critical thinking skills to solve problems.
• Ability to coordinate and collaborate effectively with others.

• Associate’s degree in a related field
• Experience with event planning or youth programming
• Familiarity with volunteer coordination and community engagement
• Commitment to youth empowerment and trauma-informed care

• Associate’s degree in a related field
• Experience with event planning or youth programming
• Familiarity with volunteer coordination and community engagement
• Commitment to youth empowerment and trauma-informed care

1. Apply – Fill out the online app at yss.org/ysscareers.
2. Assessment – We’ll check out your skills and experience.
3. Interview – Phone, video, or in-person – we’ll chat and get to know you.
4. References – Send us three+ people who can sing your praises.
5. Screening – Background and driving checks (plus license verification if needed).
6. Offer – If it’s a match, you’ll get a formal offer through Paycom.