Business and Finance Officer III at King County, WA

About the Department

Public Health is seeking a Business and Finance Officer III (BFOIII) to serve as the financial and contractual lead for the Communicable Disease Epidemiology and Immunization (CD-Imms) Section. The Section is comprised of a multidisciplinary team of Epidemiologists, Public Health Nurses, Disease Investigators and Administrative professionals working to track, monitor, investigate, analyze, report, and control the spread of over 65 notifiable conditions including foodborne, waterborne and vaccine-preventable diseases, acute and chronic viral hepatitis, perinatal hepatitis B, healthcare-associated infections (HAI), zoonotic and emerging diseases and rare diseases of public health significance. The BFOIII is solely responsible for forecasting, budget monitoring, grants management, expense approval, and oversight of the Medicaid Administrative Claiming (MAC) activities for an annual $11.5 million budget. During communicable disease outbreaks, this position acts as the finance subject matter expert for CD-Imms within a Health & Medical Area Command (HMAC) incident command structure (incident command structure).

Background

ABOUT PREVENTION DIVISION

The Communicable Disease Epidemiology and Immunization (CD-Imms) section resides within the Prevention Division here in Public Health – Seattle & King County. The CD-Imms section focuses on three major functions: Disease Surveillance, Case Investigation and Intervention. The section is led by the Chief and the Deputy Chief and is composed of 4 branches: Investigations, Analytics and Informatics, Immunization and Administration. We are a large, skilled, passionate team of ~100 FTEs that oversees the 65+ reportable diseases and conditions (excluding TB, STD and HIV) from healthcare professionals and laboratories in King County. Some of our work includes investigating cases and identifying other exposed persons requiring follow up; analyze disease report data and trends to identity opportunities for disease prevention; monitor emergency department visits for indications of outbreaks or biological terrorism; conduct influenza surveillance year-round. We also lead immunization strategies to increase vaccine uptake especially among school age children and high-risk groups. Cross-collaboration across teams is central to our workflow and each team supports one another to achieve the objectives of the section. Our Section is also responsible for immunization quality assurance, assessment, education, promotion, and strategy coordination during routine and emergency responses in the County.

Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months. 

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Typical work schedule is Monday through Friday 08:00 am to 5:00 pm. This is an Exempt position and is not subject to the Fair Labor Standards Act and is not overtime eligible, however, will be expected to work after hours and on weekends during disease outbreaks.

Work Location

This is a hybrid position with both in office and remote work opportunities. The primary location for this position will be based is at the Chinook Building located at 401 5th Ave Suite 1250 Seattle, WA 98104. 

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 

Teleworking:

Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Position Duties

• Lead the monitoring of overall Section budget to actuals; frame budgetary and operating conditions for the Section.
• Participate in the Section’s racial equity and social justice work and support leadership in applying anti-racist principles to budgeting, finance, and contracting work of the program.
• Provide Section Leadership routine report/review of each contract or budget.
• Research and determine financial impacts related to changes in personnel, grant funding, grant requirements, and new regulations.
• Produce ad-hoc reports which may require research, compilation, and interpretation of financial data.
• Manage grants for the Section by completing and updating application budgets, monitoring all expenses and revenue through the grant cycle, preparing monthly billings and closeouts, ensuring that grant deliverables are completed, maintaining audit file(s) to demonstrate compliance with all grant requirements and communicating with State/Federal/Local/Private funders.
• Help supervisors understand which funding sources support their teams and monitor labor costs to ensure that staff are charging their time to the correct projects.
• Determine grant and non-grant account coding for labor and non-labor expenditures; anticipate payroll coding changes related to new or retiring accounts.
• Complete new award questionnaires to establish accounting that will segment grant costs pursuant to funder requirements.
• Act as a point of contact for Prevention Division inquiries related to overhead charges, forecasting, biannual budget development, labor expenditures and grant application plans.
• Review back up documentation and approve Section expenses.
• Complete fiscal adjustments or interfund transfers to correct coding errors, overbudget situations and award clean-up for year-end processing and to move revenue from other budgets to CD-Imms.
• Oversee all aspects of the Section’s participation in the department’s Medicaid Administrative Claiming (MAC) Random Moment Time Survey (RMTS) program including identifying staff to be enrolled, reviewing completed RMTS moments and providing constructive feedback to participants, ensuring RMTS participants complete required trainings, completing unanswered RMTS moments, certifying time spent as the Code Reviewer and answering questions that PH Finance Staff preparing the quarterly MAC invoice have concerning CD-Imms participants or expenses.
• Working collaboratively with various program leads, supporting the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, invoice templates and scopes of work.
• Enter new contracts and amendments (receivables, payables, data agreements, letters of agreement, vendor/subreceipient contracts and no money contracts) into department’s contracting system Agiloft.
• Provide technical assistance to program staff and subcontractors in financial matters including allowable costs.
• Provide guidance to program staff about contract monitoring, procurement, and invoicing in alignment with Division, Department and County guidelines.
• Act as Section point of contact for all federal & state audits including the state’s Department of Health annual monitoring visits.
• Ensure that the program maintains compliance with all relevant federal, state, county & city laws, regulations, and circulars by monitoring activity and helping to interpret policies and procedures so staff understand the rules and requirements related to audit and internal control compliance.
• Attend incident command emergency response and disease control meetings for assignments and updates to anticipate how the financial aspects of the particular outbreak will manifest. This often entails weekend and after-hours work setting up an expense tracking system for new outbreaks and facilitating a quick turnaround on purchase orders & contracts for outbreak responses
• Perform other duties as assigned.

Minimum Qualifications

Our ideal candidate will demonstrate the following (Minimum):

• Four (4) or more years of experience or training or the equivalent combination of experience and education in fiscal management that includes expense monitoring, procurement, local government budgeting and federal grants management.
• The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities.
• The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds.
• Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race and policy, systems and environment-based inequities on marginalized communities and populations.
• Experience analyzing data from a large financial management system such as Oracle E-Business Suite (EBS) and presenting the findings in a way that non-fiscal audiences will understand.
• Knowledge and experience with grants management including compliance, implementing internal controls monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards.
• A firm grasp of generally accepted accounting principles (GAAP, and/or GASB) including but not limited to knowledge of the different methods of accounting (i.e. accrual, cash) and how to apply accounting principles and procedures to work products.
• A high degree of proficiency with Microsoft Excel, MS Office 365 and other web-enabled tools including Teams and SharePoint. Candidates must also be comfortable with using Outlook and Word.

The most competitive applicants will have the following experiences and qualifications (Desired):

• Strong customer service focus, and ability to skillfully support relationship-building and help resolve conflict.
• The ability to listen to and problem-solve with colleagues to provide best fit solutions.
• Strong written and verbal communication skills.
• Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work.
• Experience providing consultation and technical assistance to external grantees unfamiliar with federal award requirements.
• Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy.
• History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information.

Other Qualifications

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This career service position is open to all minimally qualified candidates.

Application Process

The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume (Outlining relevant experience)
• Cover Letter (Expressing interest in this position)

 

Please note: Additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above. 

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

This position is not represented by a labor union.

Contact

For questions about this recruitment, please contact Salyse Duckworth, HR Analyst at [email protected].

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