Administrative Assistant II for Campus Recreation at Liberty University

The Administrative Assistant is responsible for maintaining office operations and cleanliness at the Campus Recreation & Student Activities business office. The Administrative Assistant will complete day-to-day operational tasks such as, greeting guests, answering phone calls, keeping office common areas clean and organized, recording inventory, ordering office supplies, as well as assisting in requests of departmental needs. They are responsible to provide excellent customer service to all guests and employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Responsible for directly overseeing a receptionist team of student employees. This includes hiring, training, developing, scheduling, and evaluating.
• Responsible for day-to-day operational tasks to ensure seamless function of the business office, including providing a high level of customer service to guests, answering phone calls, supervising office cleanliness, submitting work orders, making conference room reservations, and recording and purchasing inventory.  
• Assist in the management of the departmental email and voicemail inboxes, responding to questions or request in a timely manner.
• Responsible for managing and staffing Experience LU (ELU) tabling for Campus Recreation, this includes public speaking and providing literature and answering for guests.
• Make purchases and recommendations for departmental assets, expenses, and office supplies.
• Oversee checkout processes for Sam’s Club card, vehicles, and resource library.
• Communicate with the Transportation Office regarding any vehicle related inspections, renewals, and repairs.
• Responsible for communicating with Access Control to ensure office doors are locked during holidays and other various office closures.
• Assist with coordinating full time staff events, celebrations, and team activities.
• Remain up to date on industry standards and performance benchmarks to ensure that Campus Recreation communications and office operations remain effective and current.
• Assist Campus Recreation and Student Activities Directors, Senior Directors, and the Vice President with administrative tasks and projects.
• Perform all other tasks assigned by the Associate Director of Communications & Personnel.
• Attend all required Campus Recreation trainings and meetings.
• Work effectively as a team member, embracing and fostering LU’s mission.

Tier II

• Document, track, and report revenue for all areas of Campus Recreation.
• Assist with Campus Recreation assessment duties, including creating and analyzing facility and program surveys, reporting facility usage data, evaluating assessment day results, contributing to fiscal year goal planning, and compiling an annual executive report.
• Compile and oversee updates to Campus Recreation policies, procedures, and handbooks annually.

SUPERVISORY RESPONSIBILITIES 

This position is responsible for up to 2 student employees.

QUALIFICATIONS AND CREDENTIALS

Tier I:

• Four-year college degree, with a concentration in business or similar field
• 1-2 years of previous administrative experience
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Bookings, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills, problem solving ability and attention to detail

Tier 2:

• Four-year college degree, with a concentration in business or similar field
• 2-3 years of previous administrative experience
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Bookings, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills, problem solving ability and attention to detail
• Experience with finance or budgeting
• Experience with recreation and/or event planning
• Strong ability to multitask
• Experience utilizing software, such as 25-Live, SubitUp, Asana.
• Independently motivated and willing to work to solve problems as they arise

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Frequently required to sit or stand in one location for extended periods to perform tasks assigned to varying positions.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move around the facility
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 40 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. Areas are well lit and the noise level is moderate.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position.  Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2025-09-15

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

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