Administrative Assistant for Academic Advising & K-12 Initiatives Program at Minnesota State Colleges & Universities (Minnesota State)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Administrative Assistant for Academic Advising & K-12 Initiatives Program

Institution:

St. Cloud Technical and Community CollegeOffice & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

St. Cloud

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$20.45 - $28.79

Job Description

Responsible for the daily operation and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency in the Academic Advising Center and K-12 Initiatives Programs. Responsible for administration, management and support of complex programs such as Discovery Academy, Perkins Grant and co-planning and registration of camps.

Salary Range:

$20.45 to $27.12 

Minimum Qualifications

Knowledge of:

• Knowledge of communications sufficient to communicate effectively with internal and external customers.
• Standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files
• Accounting/budgeting/expense reporting sufficient to monitor and balance multiple budgets and grants
• Manage an office or work area by planning, organizing, administering, and directing the work of workstudy or student workers.

Ability to:

• Accurately input, verify, and edit electronic data
• Typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy
• Respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes

Preferred Qualification 

• Two year degree or diploma
• Experience working in a higher education setting
• Experience working with State of Minnesota-specific computer systems and software programs, such as ISRS, etc.
• Knowledge of FERPA and the Minnesota Government Data Practices Act and ability to maintain confidentiality in all aspects of the work environment.
• Knowledge of St. Cloud Technical & Community College and Perkins Consortium policies, procedures and programs.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with experience in document formatting, data management, scheduling, and presentation preparation. Comfortable navigating Windows-based systems and basic troubleshooting.
• Superior skills, in organizing, problem solving, prioritizing, and exemplary attention to detail and ability to work with minimal supervision.
• Comfortable adjusting to changing priorities and working through procedures and expectations may be unclear

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor Vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check

• Employment Record Review (current and former State employees only)

• Employment Reference Check

• Conflict of Interest Review

Employment eligibility: The college regrets that is in unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday through Friday

Telework (Yes/No)

No

About

St. Cloud Technical & Community College (SCTCC) is committed to providing high-quality, accessible education that prepares students for fulfilling careers and lifelong learning. Rooted in its mission to provide the education, training, and support necessary for equitable participation in our society, economy, and democracy. SCTCC strives to foster an inclusive learning environment that addresses and reduces equity gaps. Through dedicated efforts in equity, diversity, and inclusion, the college works to ensure all students—regardless of background—have the opportunity to succeed and thrive.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

09-26-2025

Position End Date:

Open Date:

08-26-2025

Close Date:

08-26-2025

Posting Contact Name:

Christine H Blommer

Posting Contact Email:

[email protected] Apply Now