Hybrid Clerk - Office of Other Languages/228 Day at Katy ISD

Reports To:               Instructional Officers for ESL and Bilingual Programs

Duty Days:                228 Days

Wage/Hour Status:  Non-Exempt

Pay Grade:                AS02

Qualifications:

College hours, high school diploma, or GED

Proficient typing, computer skills, and file maintenance skills

Experience with Microsoft Office: Word, Excel, and PowerPoint

Experience with Outlook Calendar

Excellent organization, communication, and interpersonal skills

Two years general office experience or equivalent

General knowledge of office equipment

Spanish proficient preferred, but not required

Major Duties and Responsibilities:

1. Prepare correspondence, reports, and agendas for the Office of Other Languages.
2. Set up and schedule professional development sessions: locate sites, set up sessions, prepare sign-in folder, compile presenter/participant materials, give credit for attendance, and ensure subs are paid in a timely manner.
3. Type and format curriculum documents for the Office of Other Languages.
4. Write up requisitions for materials for the Office of Other Languages.
5. Verify when orders are received and communicate status of orders to grant finance.
6. Ship orders to campuses.
7. Answer the phone and either respond to or direct questions appropriately.
8. Assist in preparing Katy Summer Academic Term information packets for campus contacts.
9. Maintain paper and electronic filing system for staff.
10. Register staff for conferences and workshops.
11. Coordinate communication with departmental personnel.
12. Greet and assist visitors and district personnel.
13. Receive, process, and distribute mail.
14. Support the Director of Other Languages in areas as needed.
15. Other duties as assigned.

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine

Working Conditions:

Maintain emotional control under stress; work with frequent interruptions; repetitive hand motions; moderate lifting and carrying; occasional district wide travel; occasional prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.