Hybrid Front Office Coordinator (Part-Time) at Spirit Electronics

Description

Spirit Electronics is a veteran-owned, woman-owned value-added supplier of high reliability components, engineering services and superior supply chain solutions. With a history rooted in serving the military and space industries, Spirit strives to be a valued partner to key technology sectors. As an award-winning distributor, Spirit delivers authorized products and a range of value-added services, including SMI/VMI, foundry access, electrical and environmental testing, design, assembly, and end-of-life management.

Position Overview:

 The Front Office Coordinator plays a vital role in ensuring the smooth operation of Spirit’s corporate office environment and is a professional representative of the company. In this position you will serve as the first point of contact for visitors, clients, and staff, creating a welcoming and professional environment. This role is responsible for managing front desk operations, handling incoming calls, coordinating appointments, and providing administrative support to ensure the smooth and efficient functioning of the office. The ideal candidate will be highly organized, efficient, and skilled in multitasking, with the ability to handle diverse responsibilities in a fast-paced, high-tech industrial setting.

Essential Job Functions:

• Greet and welcome visitors in a professional and friendly manner with electronic check-in process
• Answer inbound phone calls and direct calls to the appropriate Spirit team member
• Support meeting setup, and meet visitor needs
• Coordinate and schedule meetings, conferences, and visit arrangements
• Manage office supplies inventory reporting any shortage to the appropriate team member 
• Act as the primary point of contact for office-related matters, including fielding phone calls, sending emails, and managing in-person inquiries
• Maintain and update company databases, filing systems, and records
• Coordinate with facilities management to ensure office equipment is properly maintained
• Assist in the preparation of regular reports, presentations, and correspondence
• Manage the reception area making sure it’s always presentable 
• Coordinate with IT department to resolve basic technical issues and escalate complex problems
• Assist in planning and executing company events and team activities
• Support various departments with administrative tasks as needed
• Ensure compliance with office policies and procedures, including those related to security and confidentiality

Requirements

• 3+ years of experience in a front office position or similar role, preferably in a technical or industrial environment but not required
• Associate’s degree or higher preferred but not required 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with office management software and databases
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Detail-oriented with a high level of accuracy in work
• Ability to maintain confidentiality and handle sensitive information
• Proactive problem-solving skills and ability to work independently
• Knowledge of office equipment and telecommunications systems
• Understanding of safety and security protocols in an industrial setting
• Adaptability to changing priorities and ability to work under pressure
• Customer service focus with a professional demeanor
• Experience with scheduling, coordinating, and planning meetings and events

Work Schedule:

In Office

Monday - Friday 9am to 2pm

Export Control: This job position may include access to controlled information or technology covered under applicable U.S. export control laws. As such, employment for this job position may be contingent on either verification that an applicant falls under the definition of a “U.S. Person” (which includes U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status) or on the Company timely obtaining any necessary export license required under federal laws. The Company evaluates such export license situations on a case-by-case basis and may decline to proceed with a job applicant in its sole discretion since export license applications can take many weeks to be processed.

Equal Employment Opportunity Statement:

Spirit Electronics is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 

We are committed to providing a workplace free of discrimination and harassment. Individuals with disabilities and protected veterans are encouraged to apply.
 

If you need assistance or accommodation due to a disability during the application process, please contact us at [email protected] or (480) 998-1533.