Hybrid Administrative Assistant at PRIME AE Group, Inc.

Help Us Change the World—One Project at a Time
At PRIME AE, we believe every bridge, building, classroom, park, and roadway we design tells a story—and leaves a legacy. Whether it’s through architecture, engineering, planning, or consulting, our work is deeply rooted in improving the everyday experiences of people and communities. Join us and be part of a collaborative, forward-thinking team that values innovation, technical excellence, and meaningful contribution.

Who We Are:

PRIME AE Group, Inc. (www.primeeng.com) is a nationally ranked, full-service architecture and engineering firm with 22 offices across 9 states and a team of 500+ professionals. For nearly two decades, we’ve partnered with public and private sector clients to deliver creative, practical, and sustainable solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational sectors.  We’re expanding our capabilities, our geography, and our team—and now is an exciting time to join us.  

We are currently seeking an Administrative Assistant to join our Jacksonville office.

What You’ll Do:

We are seeking a detail-oriented and proactive Administrative Assistant to support our Transportation Leadership and Operations team in Jacksonville, FL. This role blends project coordination with administrative support, serving as a key contact for staff and clients. You’ll ensure project documentation is accurate, organized, and accessible while helping keep operations running smoothly in a fast-paced, professional environment.

Key Responsibilities:

• Provide day-to-day administrative support to office leadership and the Transportation team.
• Process and track Change Orders, Pay Applications, Force Accounts, Requests for Pricing, and Submittals.
• Maintain organized project records, including daily inspector reports, photos, and closeout documentation.
• Attend project meetings, record accurate minutes, and distribute documentation.
• Manage project calendars, schedule meetings, and prepare reports and correspondence.
• Gather project financial data and assist in preparing forecasting and reporting documents.
• Order and maintain office supplies and manage inventory.
• Assist with staff travel arrangements, calendar updates, and company event coordination.

What You’ll Bring:

• High School Diploma or GED required; Associate degree preferred.
• 2–3 years of administrative or project support experience, preferably in architecture, engineering, or construction.
• Experience supporting a department manager or executive preferred.        
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Deltek Vantagepoint, SharePoint & Teams a plus. 
• Strong verbal and written communication skills with a customer service mindset.
• Excellent organizational, multitasking, and time management abilities.
• Comfortable interacting with staff at all levels and working both independently and collaboratively.
• Basic understanding of project documentation, file management, and clerical procedures.

Why PRIME AE?
We don’t just offer jobs—we build careers. At PRIME AE, you’ll find a culture of support, flexibility, and opportunity. You’ll work on impactful projects that improve daily life, alongside colleagues who inspire and challenge you. Whether you’re advancing your technical skills or growing as a leader, we’re committed to helping you succeed.

• Full-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership.
• People-First Culture: We hire top talent, champion diversity, trust, and integrity.
• Meaningful Impact: Work on projects—from community centers and hospitals to federal, transportation, and water systems—that tangibly improve lives. 
• Growth-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors.
• National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices.

PRIME AE Group celebrates diversity and is committed to creating an inclusive environment for all employees.

#LI-REMOTE