Hybrid Professional Development Center Coordinator at Saginaw Intermediate School District

GENERAL SUMMARY OF POSITION:

ESSENTIAL RESPONSIBILITIES:

1. Serve as primary contact and coordinator for professional learning events at Millet, Jerome, and Unity Hall, ensuring rooms are scheduled, prepared, equipped, and reset as needed.
2. Coordinate professional development logistics, including room layouts, audiovisual setup, technology troubleshooting, signage, and basic hospitality.
3. Communicate and collaborate with building-based secretaries, SISD team members, and external partners to meet event needs.
4. Act as liaison with Facilities staff to ensure timely and appropriate custodial and maintenance support for PD spaces.
5. Manage the Facilities & Maintenance work ticket system by reviewing, assigning, tracking, and reporting on requests across all SISD sites.
6. Assist in the procurement of supplies, ordering of materials, and coordination with vendors related to professional learning center operations.
7. Support scheduling and use of space through master calendar systems and provide proactive communication about conflicts or logistics to internal stakeholders.
8. Provide administrative assistance to the Facilities Program Director, including but not limited to: creating documents, processing invoices, scheduling meetings, organizing files, and tracking departmental projects.
9. Respond to inquiries via phone, email, or in person with professionalism and timely follow-up; refer to appropriate parties when needed.
10. Organize and prioritize work assignments independently and maintain a professional, organized workspace.
11. Assist in researching and completing special projects as assigned, including the compilation of reports or data summaries.
12. Demonstrate flexibility in daily tasks and responsiveness to changing needs of the department and PDC operations.
13. Participate in professional development or training opportunities required to support the success of this role, including software, customer service, or safety-related topics.
14. Ability to travel from various district sites, dependent upon professional development center needs.
15. Other duties or responsibilities as assigned by the Facilities Program Director.
     

QUALIFICATIONS:

1. High school diploma or GED required; Associate’s degree preferred.
2. Minimum of one year of relevant experience in facilities support, office administration, or event coordination.
3. Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), and ability to learn work order management systems.
4. Strong organizational skills and attention to detail with the ability to manage multiple priorities in a fast-paced environment.
5. Demonstrated ability to communicate clearly and professionally in both verbal and written form.
6. Capable of using basic office technology and equipment, including computers, printers, phones, AV systems, and projectors.
7. Ability to lift or move event materials (e.g., signs, hospitality bins) and support minor room setups when necessary.
8. Positive attitude and strong interpersonal skills for working with a range of internal and external stakeholders.
9. Ability to work both independently and as part of a collaborative team.
10. Good attendance record and a demonstrated commitment to reliability and punctuality.
11. Willingness to receive additional training as determined necessary by the Facilities Department or SISD.