Hybrid Executive Support Analyst at HelloKindred

Who is HelloKindred?

HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid.

Our vision is to make work accessible and people’s lives better. We do this by disrupting traditional employment barriers – connecting ambitious talent to flexible opportunities with trusted brands.

Anticipated Contract Duration/Length: September 1st, 2025 - February 23rd, 2026
Work set up: Hybrid (3 days in-office)

Our client in the global professional services industry is looking for an Executive Support Analyst to deliver high-level administrative and operational support to senior leadership. The role will focus on ensuring executives operate seamlessly by managing complex schedules, coordinating stakeholder communications, organizing events, arranging travel, and overseeing time and expense processes. Success in this position requires exceptional organizational abilities, meticulous attention to detail, and the capacity to manage multiple priorities in a fast-paced environment.

What you will do:

• Manage complex executive diaries, ensuring optimal scheduling and prioritization of meetings, events, and deadlines.
• Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Coordinate and execute logistics for leadership events, conferences, and team engagements.
• Arrange domestic and international travel, including itinerary creation, transportation, and accommodation.
• Oversee time and expense submissions, ensuring accuracy and compliance with company policies.
• Maintain discretion and confidentiality in handling sensitive information.
• Anticipate executive needs and proactively resolve scheduling or logistical conflicts.
• Support ad-hoc projects and administrative initiatives as required.

• Proven experience in executive or senior-level administrative support.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Ability to work independently and handle high-pressure situations with professionalism.
• Strong interpersonal skills for effective stakeholder management.

Candidates must be legally authorized to live and work in the country the position is based in, without requiring sponsorship.

We appreciate your interest in this opportunity. Please note only applicants selected for an interview will be contacted.

HelloKindred is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity/expression, sexual orientation, national origin, disability, age, or veteran status.