Hybrid Executive Secretary at WOOD Consulting Services

Executive Secretary

woodcons.com

Location: Primarily based in Gaithersburg, MD with flexibility to work from home and travel to Annapolis Junction as needed.

Job Type: Full-Time

Shift: Day

Salary Range: $88,000 to $112,000 per year

WOOD is a dynamic and growing government contractor committed to excellence, transparency, and strategic innovation. Under the leadership of the President/CEO, the company is undergoing a transformative rebrand and is focused on building a high-performing team to support federal missions, particularly within the Intelligence Community.

We are seeking a highly skilled and proactive Executive Secretary to support the President/CEO in a fast-paced, multi-functional leadership role. This individual will be instrumental in managing administrative operations, enabling strategic focus, and ensuring seamless executive support across business development, security, and external engagement.

Security Clearance Requirements:

This position requires all candidates to be U.S. Citizens.

• Manage and prioritize the CEO’s email and calendar, ensuring optimal scheduling and responsiveness.
• Prepare, edit, and organize documents, presentations, and reports with precision and confidentiality.
• Coordinate meetings, travel arrangements, and logistics for internal and external engagements.
• Serve as a gatekeeper and liaison for the CEO with staff, partners, and clients.
• Track and follow up on action items across multiple departments.
• Support the CEO’s roles in Business Development and Strategic Planning.
• Maintain organized systems for documentation, task management, and executive workflows.

Required Education & Experience:

• Bachelor’s degree from an accredited college or university AND proven experience supporting C-level executives, preferably in government contracting or a related field.

Skills and Abilities:

• Exceptional organizational skills and attention to detail.
• Strong personality with the ability to work independently, multitask, and anticipate needs.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to quickly learn platforms such as iCIMS, Visio, and others.
• Familiarity with government contracting terminology and security protocols (training available).
• Professional demeanor and excellent communication skills.

Preferred Attributes:

• Experience implementing AI or automation solutions in operational workflows.
• Ability to lead with vision, inspire teams, and drive cultural alignment with WOOD’s mission and values.
• Comfortable with change, ambiguity, and fast-paced environments.

Fringe Benefits:

• Health Insurance: Comprehensive medical, dental, and vision plans.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: Generous PTO policy including vacation, sick leave, and holidays.
• Professional Development: Opportunities for training, certifications, and career advancement.
• Work-Life Balance: Flexible work schedules and remote work options.
• Wellness Programs: Employee assistance programs, wellness initiatives, and gym membership discounts.

Why Join Us?

• Impactful Work: Contribute to critical government projects that make a difference.
  • Work with cutting-edge scheduling and engineering tools.
• Career Growth: Take advantage of professional development opportunities and career advancement.
  • Be a vital part of impactful projects that drive innovation.
• Supportive Environment: Work in a collaborative and flexible environment that values work-life balance.
  • Collaborate with top-tier professionals in a dynamic environment.
• Competitive Compensation: Enjoy a competitive salary and comprehensive benefits package.

WOOD is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.