Hybrid Executive Assistant at A-Gas Americas

Executive Assistant

Who are we?

A-Gas is the global expert in the supply and full life-cycle management of specialty chemicals and gases, providing refrigerants, blowing agents, fire protection agents, and carbon credit offsets to our customers around the world. With industry-leading recovery, reclamation, and gas processing technologies, A-Gas continues to lead the industry in developing cutting-edge solutions designed to protect the environment through the reduction of global warming gases being released into the atmosphere. For more information on A-Gas, and our environmental journey, please go to www.agas.com/us.

We are seeking a motivated, highly organized Executive Assistant to support America's Leadership Team and manage our event coordination and travel programs. The successful candidate will thrive in a fast-paced environment and have exceptional organizational skills.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, Visa coordination for international travel, and meeting coordination.
• Develop relationships Corporate Executive Assistant to coordinate travel for the global team as needed.
• Process expense reporting and reimbursements for the leadership team.
• Assist in special projects, reporting, and other executive priorities.
• Plan, coordinate, and execute company events including but not limited to leadership offsites, corporate meetings, employee engagement events, holiday parties, client events, and trade shows.
• Manage the company travel program and vendors, including Concur and Rental Car program.
• Manage outreach and charitable donation programs as well as local employee relations programs.
• Support internal communications through assisting in updates to the company intranet (SharePoint) and assisting in the preparation and editing of companywide correspondence and presentations.
• Assist with office management, including maintaining office supplies and relationships with office-related vendors.
• Any other tasks as required

Experience, Knowledge, and Qualifications

• High School Diploma or equivalent required, continuing education and/or college degree preferred
• 5+ years as an Executive Assistant, Event Planner or similar
• Ability to keep Confidentiality as a crucial part of the job
• Competent user of Adobe Acrobat and Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
• Previous experience within an administrative role supporting senior leaders.
• Strong organization and interpersonal skills
• Proactive approaches to problem-solving
• Strong communication both written and verbal
• Exercises strong decision-making capabilities
• High attention to detail
• Multi-tasking capabilities
• Manages workload independently
• Ability to work under pressure with competing demands

Why A-Gas?

A-Gas offers generous benefits including medical, dental, vision, paid holidays, paid time off (PTO), a 401(k), company-paid short-term & long-term disability, life insurance, training initiatives, professional certifications, and a tuition reimbursement program. It is an exciting time to be a part of A-Gas, come grow with us!

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or veteran status.