Hybrid Project Coordinator at VFP INC

Description

Coordinates and administers project timeline for open orders. Responsible for overseeing the successful completion of product to meet customer mandated deadlines.

Essential Job Functions:

• Receives new customer orders from the Business Development Managers (BDM) and is responsible for releasing internal sales orders in a timely manner.
• Coordinates "Kick off" meetings with the Business Development manager and Project Engineers.
• Responsible for distributing company generated approval drawings to the customer.
• Responsible for receiving, distributing, and reviewing returned customer drawing comments.
• Notifies the Business Development Manager and Bids and Proposals Manager when customer changes and/or requests impact product costs.
• Coordinated all "pre-construction" activities to ensure on-time product completion.
• Responsible for overseeing the schedule of events to be completed and communicating these goals to all team members.
• Communicates all relevant information to team members, such as change of schedule, change of product requirements, etc.
• Communication with the customer on timelines as to when deliverable are required to start production.
• Communicates changes in schedule to the customer.
• Updating the PM Departments database of jobs.
• Participating in weekly project management meetings with Engineering and Production Departments.

Qualifications

• Must have good time management, multitasking, and stress management skills to ensure that tasks are completed on schedule.
• Must have in depth knowledge of the various stages of product completion from purchase order receipt date to completion.
• Must have excellent communication skills and the ability to work well with others.
• Travel to production facility in company vehicle to meet with customers as the need arises.
• one year certificate or Associate's degree (A.A) from a college or technical school.
• Project management/coordination experience a plus.
• 3-5 years’ experience.
• Excellent oral and written communication and interpersonal skills.
• Ability to coordinate a high level of activity under a variety of conditions and constraints.
• Overall knowledge of construction and/or electrical power distribution preferred.
• Basic knowledge of algebra and geometry and mathematical formulas.
• Must have excellent computer skills (Microsoft Office applications).
• PMP (Project Management Professional) Certificate strongly preferred, but not required.