Hybrid Business Support Specialist at First American Equipment Finance

High performers deserve a high-performance culture and a state-of-the-art headquarters. First American is proud to offer its colleagues outstanding compensation & benefits, including 401(k) match, a free on-site gym, paid parental leave, and subsidized childcare, and a flexible hybrid schedule, among many others.

The Business Support Specialist is proactive and detail-oriented providing administrative and operational support across our Human Resources, Operations, and Credit departments. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their work, and is passionate about helping teams run efficiently and effectively.

Human Resources/Administrative Support

• Manage time off, schedule meetings and interviews, and handle other related projects.

• Report Salesforce compensation and prepare data for semi-monthly payroll processing.

• Process invoices for payment and reconcile credit card statements.

• Greet visitors, manage mail, prepare shipping labels, place catering orders, and plan events.

• Set up and break down meeting rooms, maintain a clean and stocked office environment, run errands, visit the post office, and assist with facility cases.

Operations Support

• Support daily operational tasks and documentation organization, storage, and retention

• Operations portfolio maintenance tasks, including insurance certificate renewals and vehicle titling

Credit Department Support

• Support daily operational tasks including compiling client materials and files for credit recommendations and decisions.

Qualifications:

• Combination of education, training, and experience

• 2+ years of experience in a business support, administrative, or coordinator role.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with Workday and Salesforce systems is a plus.

• Ability to handle sensitive information with discretion.

Compensation

$25-$28/hour

We are hiring a limited number of professionals with a can-do attitude, who enjoy camaraderie, believe in excellence, and have an action orientation. If you value being part of a highly empowered team and enjoy an environment that rewards innovation, hard work, and excellence—we would love to talk to you.