Hybrid Executive Office Manager at Copper river family of companies

RECONCRAFT, a leading defense contract manufacturer of purpose-built workboats for military and government clients, is seeking a dynamic Executive Office Manager to oversee all aspects of a fast-moving office supporting a 200-plus person organization. This role combines executive-level administrative support, general office management, and basic facilities oversight. The position also plays a critical role in maintaining a strong physical security posture to support our secure facility and facility clearance requirements, and in promoting a robust safety culture across the organization.

The ideal candidate will bring a strong background in executive support and office operations for senior leaders in high-intensity, mission-driven environments. They will be detail-oriented, adaptable, and skilled at balancing priorities while managing a team and serving as a trusted partner to senior leadership.

Key Responsibilities (include but not limited to):

Executive Support:

• Organize and manage daily operations for the executive leadership team, including complex calendars, high-level meeting coordination (e.g., congressional and DoD leadership), and domestic/international travel itineraries.
• Draft, edit, and manage sensitive correspondence, reports, presentations, and communications.
• Oversee executive inboxes and ensure timely action on critical items.
• Provide logistical support for large-scale meetings and multi-day events.
• Mentor and guide administrative staff to ensure consistent excellence in executive support.

Office Management:

• Direct all aspects of office administration and ensure operational efficiency in a fast-paced manufacturing environment.
• Develop and implement policies, recordkeeping systems, and administrative workflows using current technology solutions.
• Manage procurement, vendor relations, and maintain an organized, professional work environment.
• Coordinate onboarding, HR actions, and travel/training budgets to support organizational objectives.
• Ensure compliance with regulatory and audit requirements.

Facilities, Security, and Safety Oversight:

• Oversee physical security practices, access controls, and visitor management to maintain a strong security posture aligned with Secret facility clearance requirements.
• Lead office relocations, workspace upgrades, and special projects involving facilities and equipment.
• Coordinate maintenance activities and compliance with safety regulations.
• Chair or oversee the facility safety committee and promote a strong safety culture across all levels of the organization.
• Support and enforce security and confidentiality standards for both physical and digital environments.

Safety Leadership:

• Lead initiatives to cultivate a proactive and robust safety culture throughout the facility.
• Chair the facility safety committee, setting agendas and ensuring follow-through on safety improvements and compliance.
• Develop and implement training and awareness programs to engage employees in workplace safety practices.
• Monitor workplace conditions and collaborate with leadership to identify and mitigate potential hazards.
• Serve as a key point of contact for safety audits and ensure alignment with industry standards and regulatory requirements.

Team Leadership:

• Grow, develop, and supervise a small administrative and facilities team (e.g., receptionists, maintenance personnel).
• Provide training, mentorship, and guidance to ensure high performance.
• Foster a culture of accountability, efficiency, safety, and customer service.

Qualifications:

Education:

• Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience will be considered.

Experience & Skills:

• 10+ years supporting senior executives with demonstrated success in managing large, dynamic offices (200+ employees).
• Extensive experience coordinating high-level meetings, travel, and multi-day events with international and security-sensitive components.
• Strong leadership skills with the ability to grow and manage a team.
• High degree of professionalism, discretion, and ability to handle sensitive and classified information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat; experience with ERP systems such as Deltek Costpoint is a plus.
• Expertise in physical security protocols, facilities coordination, and workplace safety practices.
• Demonstrated ability to prioritize issues and solve problems under pressure.

Working Conditions

• Office-based within a heavy industrial manufacturing environment.
• Occasional lifting of up to 25 lbs and ability to move throughout the facility.
• Flexibility to work occasional overtime or outside normal business hours.
• Up to 5% travel may be required.