Hybrid Project Coordinator Project Coordinator with verification

We gather capital providers (impact funds, foundations, corporate social investors, banks, public funders) to increase prosperity and social progress for all, fix inequalities and injustices and preserve the planet. Together, we rally people, capital and knowledge to accelerate, scale and safeguard impact.

Job Description

Impact Europe is building grounds for a new long-term program in cooperation with the European Commission concerning support to social economy and social entrepreneurship in the Western Balkans beneficiary economies. The Western Balkans program will involve cooperation with local partners, based in those countries, co-development of the activities with them and its implementation. We are expanding Impact Europe Team to implement those activities and to reinforce its managerial capacities.

As a Project Coordinator you will be the link between the local partners of the aforementioned Creating Impact Together! (CIT) project, as well as other Impact Europe members, and the Project Team of the CIT project.

This is a full-time role, that can be based in one of the EU countries or, preferably in one of the countries of the Western Balkans (Albania, Bosnia and Herzegovina, Kosovo, Montenegro, N. Macedonia and Serbia).

Roles & Responsibilities

1. You will work with various members of the project team and the partners, and especially close to WB Project Manager, to develop a timeline for different activities, create schedules, and oversee progress to make sure goals are met on time and meet the EU reporting requirements.

• Joining regular meetings of the WB Project Team to follow up with the team on schedule with regards to implementation of the project plan.
• Preparing summary reports and following-up with engaged team members and partners on meetings.
• Ensuring with all team members and partners that all activities planned and implemented take into account the EU guidelines in relation to reporting, evidence collection, and visibility requirements.
• Ensuring that all the documentations are in place and collected as evidence if needed.

2. Operational and administration support of the WB Project Team including scheduling of the meetings, organization of events, study visits, and other activities of the WB Project.

• Scheduling and attending the meetings of the engaged partners and team members in coordination with the Project Team.
• Leading organizational activities (venue booking, logistics support, coordination with technical team, connecting speakers or Impact Europe members, and others) for regional or other European events in cooperation with Project Team and national partners.
• Updating the CRM and other online repositories for archive and reporting requirements.

3. Maintain communication with the partnering organizations of the WB Project and other involved stakeholders in coordination with the WB Project Team.

• Ensuring that all involved in the activities use and update the online systems for communication and storage of documents.
• Facilitate communication with the partners in terms of their attendance to meetings, reporting, follow up on activities.
• Collect inputs from the broader project team for regular update meetings and make sure issues raised are addressed.

4. Liaison with the WB Financial Coordinator and the Finance Team with regards to reporting and evidence collection of the WB Project and other Policy related activities.

Skills & Qualities

• Excellent organisational skills because you are responsible for making sure your part of the project stays on target, schedule and always follow through.
• Ability and experience in planning activities, building schedules and timely follow up on their implementation.
• Experience in independent organizing of events, meetings of diverse stakeholders and individuals, including logistics, participants and customer care.
• Attention to details.
• Excellent communication skills because you work with multiple partners, team members across different nationalities.
• English written and in communication; local language(s) are an asset.
• Patient, empathetic and passionately communicative with the ability to put yourself in the attendees’ shoes and advocate for them when necessary.
• Resilient, able to work in highly volatile context, attentive, comfortable with prioritising several competing tasks and responsibilities.
• Experience in working in international dynamically changing environment and teams, or in CEE/Western Balkans countries would be an asset.
• Self-motivated, driven by ambitious Impact Europe vision, attentive, stress resistant, comfortable with prioritising several competing tasks and responsibilities.
• Ability to travel flexible for work related activities.
• Proficient with MS Office Excel and familiarity with CRM systems and practices (Salesforce), and other online tools like Dropbox, Slack, Trello, time registry systems etc.
• Experience in data and information gathering and analysis and ability to transfer it into readable reports.
• A passion for venture philanthropy, social venture financing or social entrepreneurship.

What we offer

• A competitive compensation depending on the type employment agreement (i.e. Belgium based employment contract or consultancy contract if based outside of Belgium).
• Full-time position.
• Flexible working hours and work from home policy.
• Additional holidays.
• Training and personal development opportunities.
• A friendly, open working environment.

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Interested in applying? Please send your resumé with a cover letter to [email protected]

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Applications will be reviewed on a rolling basis so we strongly encourage early applications. The application deadline is 13 November 2024. Once your application has been sent, we thank you not to get in touch. Only qualified candidates will be contacted for interviews. If you do not hear from us within two weeks of the closing date please presume your application has not been retained on this occasion.

Impact Europe is an equal opportunity employer. We celebrate and practise diversity in all its forms and are committed to creating an inclusive environment for all of our employees.